Organizational Overview:

The Cincinnati Center City Development Corporation (3CDC) is a 501(c)(3), tax-exempt, private, non-profit corporation. The organization’s mission and strategic focus is to strengthen the core assets of downtown by revitalizing and connecting the Central Business District and Over-the-Rhine (OTR). 3CDC works in close collaboration with the Cincinnati corporate community and City of Cincinnati to carry out its mission. With an annual operating budget of $20 million, the organization has a team of approximately 170 full-time staff and 180 part-time staff engaged in real estate development, real estate management, civic space management and programming and business district management.

• Real Estate Development - To date, 3CDC has played a direct role in nearly $1.7 billion in development projects in downtown Cincinnati and the adjacent neighborhood of Over-the-Rhine. In completing over 100 development projects, 3CDC has reimagined key civic spaces, added market-rate and affordable housing to the urban core and created density through mixed-use residential and office projects that support local small businesses.
• Real Estate Management - 3CDC leases and manages over 660,000 square feet of commercial space and over 5,100 parking spaces with annual operating revenues exceeding $32 million.
• Civic Space Management and Programming - 3CDC manages and programs six civic spaces – Fountain Square, Washington Park, Ziegler Park, Memorial Hall, Court Street Plaza and Imagination Alley. 3CDC hosts nearly 1,600 free family-friendly events each year at these spaces.
• Business District Management – The organization manages two special improvement districts – the Downtown Cincinnati Improvement District and Over-the-Rhine South Special Improvement District – providing clean and safe services, homeless outreach, beatification efforts and marketing support to both districts.

Job Summary:

3CDC is under contract with the City of Cincinnati to manage, program, and oversee daily operations at Fountain Square, Washington Park, Ziegler Park, Court Street Plaza and Imagination Alley. Between these civic spaces, 3CDC internally produces over 1,400 events and hosts over 200 events for third-party clients.

The Event Coordinator will assist in the day-to-day implementation, execution, tracking and follow-up of the civic space events produced by 3CDC. They will assist the Event Manager in the development of event programming, including planning, marketing and scripting event operations, while making sure all events are up to the 3CDC standard of quality. The Event Coordinator works with members of the events and operations departments to assist in all aspects of daily event and programming execution.

Tasks:

• Assist event team in all aspects of event and program planning, from maintaining civic space event calendars to building relationships with event talent, vendors, suppliers, sponsors and staff.
• Assist the event team in the day-to-day administrative tasks such as filing event documents, collecting and managing event data and managing event accounting needs.
• Depending on events scope and size, duties could include advancing and artist rider fulfillment; food vendor recruitment and management; and coordinating with government entities such as Cincinnati Police, Fire and Health Departments.
• Assist in execution of events and programming by updating detailed event scripts, layouts, and schedules; this also includes working on-site during events as needed.
• Complete post-event work; contribute to event recaps.
• Process season passes for the Ziegler Pool.
• Delivery and retrieval of promotional items, gifts, on-site signage, etc. to our partners, clients, and civic spaces.
• Provide on-site event assistance as needed including evenings, weekends and holidays. In the peak event months, this could be a weekly need. Schedule will be adjusted as necessary.
• Coordinate and process 3CDC rental contracts, and secure payments for service fees.
• Process permits on behalf of the City of Cincinnati and send appropriate approvals and communication to clients and City stakeholders.
• Execute operational and administrative functions to ensure event information is delivered to the appropriate parities efficiently.

This job description is not intended to be all-inclusive. The employee will also perform other reasonably related business duties as assigned by their immediate supervisor and other management as required.

Qualifications:

• Bachelor’s Degree from an accredited college or university in related degree program preferred.
• Minimum of two years of related experience in the areas of events, client management, hospitality and/or tourism
• Must have a valid state-issued driver’s license with a current address and acceptable driving record.
• Willing to work nights, weekends, and holidays.
• Ability to work well under stress.
• Experience working with peers in collaborative fashion.

Licenses, Credentials, Certifications:

• None required

Skills or specialized knowledge:

• Strong attention to detail, excellent organizational skills, and work habits.
• Self-motivated, focused, positive attitude, flexible and proactive.
• Solid time management skills; ability to handle multiple projects, meet deadlines and function independently and efficiently in a fast-paced environment.
• Experience in problem solving with ability to recognize issues and deal with them directly.
• Must be able to maintain the highest degree of confidentiality.
• Flexible with ability to work in a team setting supporting several people.
• Ability and willingness to work varied hours as needed due to events, which includes nights, weekends, and holidays.
• Excellent customer service skills.
• Excellent oral and written communication skills.
• Personable, positive, and enthusiastic attitude with capacity to deal effectively with internal and external stakeholders.
• Proficient in computer applications such as Microsoft Word, Excel, PowerPoint, and Outlook as well as general office procedures and equipment.
• Sense of initiative with desire to become truly involved in the business and downtown communities.

Physical and Mental Demands:

• Ability to work outdoor events at Fountain Square, Washington Park, Court Street, Imagination Alley and Ziegler Park.
• Ability to work at a computer terminal for an extended period.
• Ability to work well under stress, as well as compare, decide, direct, instruct & problem-solve.
• Digital dexterity and hand/eye coordination in operation of office equipment.
• Able to speak and hear employees on the phone or in person.
• Body motor skills sufficient to enable employee to move around the office environment.
• Additional mental requirements: compare, decide direct, problem solve, analyze, instruct, and interpret.
• The ability to work well under stress.
• Must be physically fit to work on event sites – this includes but is not limited to; lifting heavy objects, standing on your feet for long periods of time, climbing ladders, and setting up event decorations.
• May require long hours that include nights, weekends, and holidays.

Disclaimer:

This job description does not constitute a written or implied contract of employment. It is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts, or work conditions associated with the job. Furthermore, the employer reserves the right to revise or change the job duties and responsibilities as the need arises.