POSITION SUMMARY:

Deliver operational and administrative support for various departmental tasks, including reporting and document management.

ESSENTIAL FUNCTIONS OF THE POSITION:

Responsible for the Professional Education activities including but not limited to:

• Coordinate HCP Professional Services request
• Track and process HCP consultant contracts and renewals
• Coordinate and process AtriCure work authorizations
• Reconcile monthly travel & program expenses
• Reconcile national course expenses
• Budget tracking of PE course and faculty expenses
• Provide monthly reports
• Process new vendor setups
• Create and process ProfEd purchase orders
• Establish current and new faculty profiles
• Process and stay compliant with all company policies and external reporting requirements including the Sunshine Act for the following:

• • Surgeon payments
  • Surgeon contracts
  • Expense reports

• Coordinate faculty BIOs process
• Coordinate and track National and Regional Course faculty availability
• Facilitate Grant process and payments
• Maintain financial budgets & supporting documentation
• Subject matter expert for systems and processes
• Liaison between systems vendor and AtriCure
• Business partner for Compliance, Legal, and Finance departments for HCP reporting
• Other responsibilities as assigned by management

ADDITIONAL ESSENTIAL FUNCTIONS OF THE POSITION:

• Exercises Independent judgement and address issues as they arise
• Works independently and initiates coordination with others to solve arising issues
• Applies knowledge to solve problems or tasks and recommends alternative solutions
• Collaborates effectively with manager to address and resolve conflicts.
• Regular and predictable work performance
• Thrives in fast-paced environments while meeting deadlines
• Prioritizes multiple tasks and manages competing demands efficiently
• Fosters a collaborative team environment
• Additional duties as assigned

BASIC QUALIFICATIONS:

• Bachelor’s degree in communications, advertising, marketing, or related field or demonstrated equivalent combination of education, training and experience.
• 4+ years related experience or industry experience
• Demonstrates exceptional organizational skills to manage complex tasks efficiently
• Exhibits strong time management and prioritization abilities to meet deadlines
• Interacts professionally and effectively with physicians and other stakeholders
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, etc.)
• Must be creative, self-motivated, proactive, intuitive, organized, flexible, and deadline oriented
• Ability to travel as required.

PREFERRED QUALIFICATIONS:

• 5+ years related experience or industry experience

OTHER REQUIREMENTS:

• Ability to regularly walk, sit, or stand as needed
• Ability to occasionally bend and push/pull as needed
• Ability to pass pre-employment drug screen and background check