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India Company Secretary

Bank of America

Bank of America

Mumbai, Maharashtra, India
Posted on Tuesday, February 28, 2023

Job Description:

Your background

  • Qualified company secretary
  • At least 7 years of solid post qualification experience in company secretarial field
  • Experience working for a foreign corporation or a subsidiary of a foreign financial institution
  • Self-starter, able to work independently
  • Excellent written and spoken English
  • Attention to detail and good organizational skills
  • Ability to network across the organization to determine proper and efficient contacts
  • Ability to multi-task
  • Good analytical skills
  • Ability to identify and escalate issues and devise solutions to issues
  • Comfortable interacting with senior management of the corporation

What you can expect

The APAC Corporate Secretary’s Office is part of the Global Subsidiary Governance Group which ultimately reports through to the Bank of America Corporation (“BAC”) Global Counsel. The role of the Subsidiary Governance group is to drive a culture of control, supervision and robust governance; support the legal entity structure; manage the company secretarial structure; promote best practice corporate governance in line with Bank of America policies and guidelines, regulation and company law and market practices; and support senior management.

What you will do

This role will require the candidate to interact with members of management, manage stakeholder concerns, and provide guidance and advice on corporate governance matters to meet the diverse needs and requirements of a dynamic organization. Other responsibilities will include:

  • Assist in and provide corporate governance and company secretarial support for legal entities incorporated in the Asia region
  • Serve as named company secretary of BofA’s subsidiary in Mumbai
  • Help ensure that appropriate company secretarial practices are developed, implemented and continuously improved, as per relevant regulatory requirements from time to time
  • Drafting of documents and applications to secure approvals from Board of Directors and corporate shareholders
  • Preparation of documents (i.e., notices, agendas, meeting packs, minutes of meetings) for board and board committee meetings, public shareholder meetings, and key management committee meetings
  • Conduct Board meetings, Board Committee meetings & general meetings of the Company
  • Advising the Board on conduct of meetings and minuting the proceedings.
  • Maintain and update registers required to ensure compliance with Companies Act and applicable regulatory requirements
  • Help ensure governance-related requirements of Subsidiary Governance Policy and applicable BofA policies and procedures are met for supported entities
  • Assisting with Internal Audit and ensuring compliance of all corporate governance processes stipulated under the Companies Act
  • Liaising with the ROC, Registrar & Share Transfer Agent/s, Depository participants, law firms and statutory authorities for various matters, as required from time to time
  • Attending to other secretarial matters including preparation of Directors Report, Annual Reports, Annual Return as required under the Companies Act
  • Responsible for preparation and filing of forms with Registrar of Companies in a timely manner
  • Preparation and filing of Form FC-GPR and Annual Return of Foreign Assets and Liabilities for foreign allotment of shares required under foreign exchange laws
  • Provide support for internal corporate restructurings as needed
  • Respond to external and internal requests for legal entity and corporate governance information
  • Participate in and in some cases manage legal entity projects, working with colleagues based in other countries
  • Maintain central records of directors’ details and legal entity structures
  • Maintain and response to inquiries signatory process and authorities
  • Comply with RBI/SEBI regulations, as applicable
  • Manage and respond to requests for powers of attorney from India stakeholders
  • Research legal entity data
  • Input core legal entity information into the Blueprint system of record

About Bank of America

Our purpose as a firm is to make financial lives better, through the power of every connection. Across the world, we partner with leading corporate and institutional investors through our offices in more than 35 countries. In the U.S. alone, we serve almost all of the Fortune 500 companies and approximately 67 million consumer and small-business clients. We provide a full suite of financial products and services, from banking and investments to asset and risk management. We cover a broad range of asset classes, making us a global leader in corporate and investment banking, sales and trading.

Connecting Asia Pacific to the world

Our Asia Pacific team is spread across 19 cities in 12 markets. We are focused on connecting Asia to the world and the world to Asia, using our global expertise to ensure success is shared between us, our clients and our communities. Our regional footprint covers 12 currencies, more than a dozen languages and five time zones, placing us firmly among the region’s leading financial services companies.

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