Program Management Specialist
Cincinnati Children's Hospital
Cincinnati, OH, USA
USD 53,705.6-67,142.4 / year
JOB RESPONSIBILITIES
Program Coordination/Conference Support
Serves as program coordinator for assigned conferences/seminars/educational events. Supports leadership in implementation, coordination, evaluation and planning of program's short/long term goals. Serves as primary liaison for daily administration and operational issues such as data management, marketing/ communications, outreach, conference coordination, education, and social media coordination. Maintains direct communication with key staff for interaction and information exchange among program components and divisional planning teams. Plans and executes conferences in a timely manner.
Administrative Support
Coordinates all logistics related to the assigned conferences/seminars/educational events, and could include, but is not limited to, the following:
Facilitate planning meetings and calls with divisional planners, including agenda development, documentation, and follow‑up
Manage venue and vendor selection and coordination, including RFP development, negotiation, and contracting
Facilitate reimbursement and expense reporting in accordance with organizational policies
Create, monitor, and reconcile conference budgets; track revenue and expenses
Coordinate conference registration processes for departmental events
Manage speaker logistics and communications, including travel arrangements and on‑site support
Lead and manage on‑site conference operations to ensure smooth execution
Design and execute strategic marketing campaigns across email, web, and social media platforms to drive attendance and engagement
Customer Service
Collaborates effectively and responsively with internal and external stakeholders to achieve conference and program goals, serving as a trusted resource to planning teams for scheduling, follow‑up, and issue resolution. Independently manages assigned conferences end‑to‑end, from initial planning through post‑event evaluation, and serves as the primary decision‑maker for day‑to‑day conference operations. Plays a lead role in developing and executing strategic marketing and outreach initiatives to support program objectives. Provides proactive support, problem‑solving, and clear communication to stakeholders, and updates related materials as needed, including letters, forms, newsletters, web content, and marketing communications and materials.
Financial Management
Manages conference budget including tracking revenue and expenses and reconciling to close out budget. Establishes and maintains efficient and effective database management systems for conference, in conjunction with CME team. Maintains records needed for accreditation purposes. Analyzes and monitors financial performance and report financial results to stakeholders; evaluate variances, determine underlying causes and identify, present, and implement proposed solutions.
Job Qualifications:
Bachelor's degree in a related field
2-5 years of work experience in a related job discipline
Preferred: Conference and meeting planning experience
Primary Location
Kasota - 3244 Burnet
Schedule
Full time
Shift
Day (United States of America)
Department
Continuing Medical Education
Employee Status
Regular
FTE
1
Weekly Hours
40
*Expected Starting Pay Range
*Annualized pay may vary based on FTE status
$53,705.60 - $67,142.40
About Us
At Cincinnati Children’s, we come to work with one goal: to make children’s health better. We believe in a holistic team approach, both in caring for patients and their families, and in advancing science and discovery. We strive to do better and find energy and inspiration in our shared purpose. If you want to be the best you can be, you can do it at Cincinnati Children’s.
Cincinnati Children's is:
Recognized by U.S. News & World Report as a top 10 best Children's Hospitals in the nation for more than 15 years
Consistently among the top 3 Children's Hospitals for National Institutes of Health (NIH) Funding
Recognized as one of America’s Best Large Employers (2025), America’s Best Employers for New Grads (2025)
One of the nation's America’s Most Innovative Companies as noted by Fortune
Consistently certified as great place to work
A Leading Disability Employer as noted by the National Organization on Disability
Magnet® designated for the fourth consecutive time by the American Nurses Credentialing Center (ANCC)
We Embrace Innovation—Together. We believe in empowering our teams with the tools that help us work smarter and care better. That’s why we support the responsible use of artificial intelligence. By encouraging innovation, we’re creating space for new ideas, better outcomes, and a stronger future—for all of us.
Comprehensive job description provided upon request.
Cincinnati Children’s is proud to be an Equal Opportunity Employer committed to creating an environment of dignity and respect for all our employees, patients, and families. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, genetic information, national origin, sexual orientation, gender identity, disability or protected veteran status. EEO/Veteran/Disability
