Institutional Advancement – Grants Administration Manager
The Grants Administration Manager is responsible for coordinating post-award management, reporting, and closeout of grants and other externally funded programs for the College and Foundation. The Grants Administration Manager will ensure that post-award grant-related processes, documents, and procedures are executed professionally, efficiently, on schedule, and in a manner consistent with best practices. Essential Duties: - Provides post-award administration for all federal, state, local, and private grants in accordance with applicable standards, regulations, and guidelines.
- Provides professional support to program/project directors for all post-award activities including project launch, performance cycle reporting, and close-out.
- Works with program/project directors and the Operations Director to comply with sponsors’ terms and conditions to ensure timely progress report submission, to monitor spending and requested amendments, and to plan spend-out.
- Develops and maintains systems for recording and tracking submitted grant proposals, awards, and related statistical information.
- Maintains accurate and timely records of grant and funded program activities.
- Assists as needed with writing/submitting grant progress reports.
- Assures that all documentation submitted to sponsors meets all organizational and legal requirements.
- Ensures compliance with all governmental regulations and policies, all grant terms and conditions, and college policies and procedures.
- Prepares and distributes standard reports, summaries, and analysis of funded projects monthly and as requested.
- Evaluates grant projects for continuous improvements in the grants process.
- Performs other duties aligned with the mission of Institutional Advancement and the Foundation as assigned.
Minimum qualifications: - Minimum of three (3) years of applicable grant administration experience.
- Bachelor’s Degree.
- Experience with project management.
- Advanced MS Office skills
- Demonstrated ability to manage multiple projects in a fast-paced environment.
- Demonstrated ability to participate in collaborative partnerships.
- Demonstrated ability for teamwork.
Preferred Qualifications: - Previous federal post-award grant administration experience within higher education environment.
- Experience working with/in foundations, nonprofits, or private sector funding agencies.
Desired competencies: - Excellent customer service skills.
- Excellent written and oral communication skills; exceptional interpersonal skills, a focused listener.
- Strong organizational and project management skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Ability to work effectively and resourcefully under pressure and within deadlines, both independently and as a team player.
- Ability to anticipate challenges and effectively resolve potential issues through creative problem solving.
- Ability to work in a fast-paced environment while maintaining high work standards.
- Ability to develop rapport and engender trust.
- Exhibits a positive attitude and professional demeanor.
Details: Reports To: Institutional Advancement and Foundation Operations Director Minimum Compensation: $70,000/yr. Job Category: Exempt Contract Affiliation: Non-Bargaining Status: Fulltime Benefits: Cincinnati State provides employees with high quality and cost-effective benefits with a variety of options: - Medical Insurance (PPO- employer covers up to 92% of the premium, HDHP- employer covers 100% of the premium)
- Dental Insurance (employer covers 100% of the premium)
- Vision Insurance
- NO WAITING PERIODS! Medical, Vision and Dental benefits are effective from day one of employment!
- Flexible Spending Accounts and Health Savings Account (employer contributions)
- Short-Term Disability: Offering 60% of your salary with a max of $500 weekly
- Life Insurance and AD&D Insurance (employer paid)
- Supplemental Life Insurance, Critical Illness and Accident: Optional at employee expense
- Pet Insurance
- Employee Assistance Plan for employees, spouse and dependents
- Tuition Waiver for employees, spouse and dependents
- Tuition Reimbursement
- Free parking
- 11 annual paid holidays in addition to generous paid time off options including vacation, sick, personal leave, and winter season days.
- Employees at Cincinnati State qualifies for Public Service Loan Forgiveness
Retirement: As a Cincinnati State employee, and an employee of an Ohio public institution, you will not contribute to the Federal Social Security system. Instead, our employees will contribute to a State Retirement Plan (SERS or STRS) or an Alternative Retirement Plan (ARP): 403B and/or Deferred Compensation Program 457 Plan. Cincinnati State is an E-Verify employer: - If you're hired, you must complete a Form I-9, which verifies your identity and your legal right to work in the U.S.
- You'll need to provide original, acceptable documents—no photocopies—to complete the I-9 process.
- A list of acceptable documents can be seen here: USCIS I-9 website
STATEMENT OF COMMITMENT - The institution declares that it will educate students by means of free, open, and rigorous intellectual inquiry to seek the truth.
- The institution declares that its duty is to equip students with the opportunity to develop the intellectual skills they need to reach their own, informed conclusions.
- The institution declares its commitment to not requiring, favoring, disfavoring, or prohibiting speech or lawful assembly.
- The institution declares it is committed to create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth, and tolerates the differences in opinion that naturally occur in a public higher education community.
- The institution declares that its duty is to treat all faculty, staff, and students as individuals, to hold them to equal standards, and to provide them equality of opportunity, with regard to those individuals' race, ethnicity, religion, sex, sexual orientation, gender identity, or gender expression.
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