Registrar Specialist – Transfer Credit Overview: The Registrar Specialist works in the Transfer Credit area of the Registrar's Office to assist in the processing of incoming transfer credit for Cincinnati State students. The Registrar Specialist assists the Assistant Registrar for Transfer Credit in the research of transfer credit, transcript evaluation processing, and written and verbal communication to students regarding transfer credit information. Essential Duties: - Process various transfer credit postings in the Colleague student information system.
- This position will focus on
- Evaluating foreign high school & college transcripts
- State of Ohio “TAG” credit posting
- Posting of AP, CLEP and IB credits
- Ensure authenticity of documents.
- Utilize the transcript automation tool to load data into the student information system, verifying for accuracy.
- Utilize various resources to assist in determining course equivalencies including system-maintained tables, Transfer Evaluation System (TES) software, college catalogs.
- Assists with necessary research to establish proper status of transfer credit.
- Assist in direct customer service and communication to students, faculty, staff, and college community for all transfer credit area operations and processes.
- Verbal and written communication with students to assist in their understanding transfer credit policies, practices, and decisions.
- This includes monitoring and responding to email requests in the transfer@cincinnatistate.edu email box.
- Performs various clerical functions in order to maintain electronic files, process paperwork, prepare reports and fulfill information requests.
- Indexes and verifies imaged documents.
- Assist in direct customer service and communication to students, faculty, staff, and college community for all transfer credit area operations and processes.
- Assist in direct customer service for Registrar operations and processes.
- Cross train in other Registrar area operations as approved by leadership.
- Other duties as assigned.
Minimum Qualifications: - Associate’s degree from an accredited college or university
- Three years general clerical/administrative support experience
- Proficiency with Microsoft Office Products
- Any equivalent combination of experience, training and/or education.
Preferred Qualifications: - Customer-service experience with a variety of stakeholders and constituents in a higher education setting.
- Knowledge of academic policies and procedures (e.g., transfer credit, degree audits, maintenance of general academic records and program curriculum)
- Experience with Student Information Systems, preferably Ellucian Colleague, Microsoft Office Suite, imaging software, reporting software, AI transcript data automation software.
Desired Competencies: - Excellent interpersonal skills including written and oral with the ability to communicate effectively with people from a variety of culturally diverse backgrounds.
- Ability to adapt and comprise excellent decision-making skills.
- Ability to build effective and collaborative relationships, work effectively under pressure, meet project deadlines, be self-motivated, work independently, and be committed as a team player with strong organizational and planning skills.
- Recognize opportunities to improve the transfer credit process.
- Maintain confidentiality.
Details: Reports To: Assistant Registrar Position Level: Registrar Specialist – Transfer Credit Pay Grade: $21.75/hour (Grade 18) Contract Affiliation: SEIU Status: FT Classification: Non-Exempt Benefits: Cincinnati State provides employees with high quality and cost-effective benefits with a variety of options: - Medical Insurance (PPO- employer covers up to 92% of the premium, HDHP- employer covers 100% of the premium)
- Dental Insurance (employer covers 100% of the premium)
- Vision Insurance
- NO WAITING PERIODS! Medical, Vision and Dental benefits are effective from day one of employment!
- Flexible Spending Accounts and Health Savings Account (employer contributions)
- Short-Term Disability: Offering 60% of your salary with a max of $500 weekly
- Life Insurance and AD&D Insurance (employer paid)
- Supplemental Life Insurance, Critical Illness and Accident: Optional at employee expense
- Pet Insurance
- Employee Assistance Plan for employees, spouse and dependents
- Tuition Waiver for employees, spouse and dependents
- Tuition Reimbursement
- Free parking
- 11 annual paid holidays in addition to generous paid time off options including vacation, sick, personal leave, and winter season days.
- Employees at Cincinnati State qualifies for Public Service Loan Forgiveness
Retirement: As a Cincinnati State employee, and an employee of an Ohio public institution, you will not contribute to the Federal Social Security system. Instead, our employees will contribute to a State Retirement Plan (SERS or STRS) or an Alternative Retirement Plan (ARP): 403B and/or Deferred Compensation Program 457 Plan. Cincinnati State is an E-Verify employer: - If you're hired, you must complete a Form I-9, which verifies your identity and your legal right to work in the U.S.
- You'll need to provide original, acceptable documents—no photocopies—to complete the I-9 process.
- A list of acceptable documents can be seen here: USCIS I-9 website
STATEMENT OF COMMITMENT - The institution declares that it will educate students by means of free, open, and rigorous intellectual inquiry to seek the truth.
- The institution declares that its duty is to equip students with the opportunity to develop the intellectual skills they need to reach their own, informed conclusions.
- The institution declares its commitment to not requiring, favoring, disfavoring, or prohibiting speech or lawful assembly.
- The institution declares it is committed to create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth, and tolerates the differences in opinion that naturally occur in a public higher education community.
- The institution declares that its duty is to treat all faculty, staff, and students as individuals, to hold them to equal standards, and to provide them equality of opportunity, with regard to those individuals' race, ethnicity, religion, sex, sexual orientation, gender identity, or gender expression.
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