Executive Assistant I – Traditional Upward Bound (TUB) – Operations Specialist
Overview: Executive Assistant I – Operations Specialist: The Cincinnati State Technical & Community College TRIO Upward Bound (TUB) program is funded by a grant by the United States Department of Education to the College and is one of two TRIO programs.
The role of the Executive Assistant I - Operation Specialist is to serve the needs of the program and the TUB participants along with the Academic Specialist. The Mt. Healthy after school TUB program offers services and programming during both the academic year and the summer.
The work schedule includes but is not limited to: Mondays and Wednesdays, 9:00am to 5:30pm (1:00pm until 5:30pm at Mt. Healthy High School); Tuesdays, Thursdays and Fridays at Cincinnati State’s Clifton campus from 8:00 am – 4:30 pm during the academic year. The summer component brings the TUB participants to Cincinnati State’s Clifton campus for instruction in math, science, composition, and other related subjects. The summer program work schedule includes but is not limited to: Monday – Friday from 7:30 am – 3:30 pm at Cincinnati State’s Clifton campus. The last week of the TUB summer program is designated for a college tour serving as a chaperone for the TUB participants. The Executive Assistant- Operations Specialist will be required to work some evening and/or weekend hours, as needed, to accomplish grant and program objectives.
The Executive Assistant I – Operation Specialist will work with the Academic Specialist and Upward Bound participants individually and in groups, primarily at Mt. Healthy High School after school program. When not scheduled at Mt. Healthy High School, the Executive Assistant I- Operations Specialist will work from the TUB offices located on Cincinnati State’s Clifton campus.
Essential Duties:
- Participate in recruitment activities at Mt. Healthy school district service areas.
- Assist in the coordinating, planning, and implementing TUB Grant program deliverables.
- Operation Specialist will coordinate the daily administrative & support functions for the Mt. Healthy Upward Bound Program in conjunction with the Academic Specialist
- Participate in all TUB activities in the after school and summer program
- Document and maintain records of the TUB program at Mt. Healthy High School on appropriate platforms
- Provide customer service to students, staff, administrators and guest via telephone and email
- Maintain accurate student information and confidentiality
- Collaborate with Academic Specialist to order and maintain inventory of supplies and materials
- Operate and/or supervise the operation of all office equipment
- Assist in TUB data collection of grant deliverables and maintain reporting documents
- Participate and chaperone TUB college and cultural tours/activities which will include evening and occasional overnight trips.
- Follow all college policies and procedures
- Perform other duties as assigned by the supervisor
Minimum Qualifications:
- 5 years’ work experience in a professional office or high school setting
- Proficient in using Microsoft Office software i.e., Word, Outlook, PowerPoint, and Excel
- Ability to handle a high volume, multiple task environment
- Highly-developed Customer Service Skills
Preferred Qualifications:
- Associate’s degree
- Experience working in support of an academic program, department, or division
- Specialized training in office technologies and/or software
- Experience with Microsoft Suites and other digital platforms
- Experience with Blumen
Desired Competencies:
- Organizational and planning skills with attention to details
- Ability to Prioritize responsibilities and assignments
- Excellent verbal and written communication skills
- Strong interpersonal skills
- Effectiveness in a diverse professional, community, and student population.
- Ability to build effective and collaborative relationships
Details:
Reports To: Manager, Veterans & International Student Affairs Office
Position Level: Executive Assistant I
Compensation: (Grade 17) $19.74/hr.
Job Category: Administrative Support Workers
Contract Affiliation: SEIU
Classification: Non-Exempt
Status: FT
Benefits:
Cincinnati State provides employees with high quality and cost-effective benefits with a variety of options:
- Medical Insurance (PPO- employer covers up to 92% of the premium, HDHP- employer covers 100% of the premium)
- Dental Insurance (employer covers 100% of the premium)
- Vision Insurance
- NO WAITING PERIODS! Medical, Vision and Dental benefits are effective from day one of employment!
- Flexible Spending Accounts and Health Savings Account (employer contributions)
- Short-Term Disability: Offering 60% of your salary with a max of $500 weekly
- Life Insurance and AD&D Insurance (employer paid)
- Supplemental Life Insurance, Critical Illness and Accident: Optional at employee expense
- Pet Insurance
- Employee Assistance Plan for employees, spouse and dependents
- Tuition Waiver for employees, spouse and dependents
- Tuition Reimbursement
- Free parking
- 11 annual paid holidays in addition to generous paid time off options including vacation, sick, personal leave, and winter season days.
- Employees at Cincinnati State qualifies for Public Service Loan Forgiveness
Retirement:
As a Cincinnati State employee, and an employee of an Ohio public institution, you will not contribute to the Federal Social Security system. Instead, our employees will contribute to a State Retirement Plan (SERS or STRS) or an Alternative Retirement Plan (ARP): 403B and/or Deferred Compensation Program 457 Plan.
Cincinnati State is an E-Verify employer:
- If you're hired, you must complete a Form I-9, which verifies your identity and your legal right to work in the U.S.
- You'll need to provide original, acceptable documents—no photocopies—to complete the I-9 process.
- A list of acceptable documents can be seen here: USCIS I-9 website
STATEMENT OF COMMITMENT
- The institution declares that it will educate students by means of free, open, and rigorous intellectual inquiry to seek the truth.
- The institution declares that its duty is to equip students with the opportunity to develop the intellectual skills they need to reach their own, informed conclusions.
- The institution declares its commitment to not requiring, favoring, disfavoring, or prohibiting speech or lawful assembly.
- The institution declares it is committed to create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth, and tolerates the differences in opinion that naturally occur in a public higher education community.
- The institution declares that its duty is to treat all faculty, staff, and students as individuals, to hold them to equal standards, and to provide them equality of opportunity, with regard to those individuals' race, ethnicity, religion, sex, sexual orientation, gender identity, or gender expression.
