SUPERVISING MANAGEMENT ANALYST (NONCOMPETITIVE)
City of Cincinnati
General Statement of Duties
As a payroll supervisor, this employee supports management with the payroll department’s daily functions to ensure accurate and timely payroll processing for all employees. Responsibilities include supervising payroll staff, assisting payroll processing and reporting, ensuring compliance with federal, state, and local regulations, and providing customer service to internal and external customers. Performs additional related duties as required.
Minimum Qualifications (KSAs)
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(Illustrative only. Any one position may not require all of the listed KSAs nor do the listed examples include all the KSAs which may be required.)
Knowledge of:
Computer resources to obtain and analyze information in various output formats.
Appropriate city, state, and federal laws, regulations, and procedures.
Intergovernmental relationships, responsibilities, and funding authorities.
Legislative and administrative policies, procedures, and functions of municipal government.
administrative and management principles regarding program evaluation, staffing requirements, tables of organization, and administrative analyses.
Budget methods for municipal government and for programs funded with monies from the federal government.
Principles of supervision and staffing.
Principles of customer service.
Skill to:
Operate appropriate computer equipment; use properly all related hardware and software.
Actively listen in a variety of situations.
Assess the performance of self and others.
Communicate clearly and concisely both orally and in writing.
Practice effective time management.
Ability to:
Implement and maintain positive employee relations.
Promote and maintain highest integrity throughout all personnel.
Process information with a high degree of attention to detail.
Identify, analyze, and solve complex problems.
Develop and employ information systems using various types of data.
Generalize and make appropriate inferences from available data and observation.
Plan complex work processes and procedures for self and others to follow.
Formulate innovative ideas and approaches to management situations.
Make decisions based on a logical analysis of information.
Develop graphic presentations and reports.
Conduct an evaluation of a program.
Observe and analyze operations.
Plan, staff, direct, and coordinate work projects.
Establish and maintain effective work relationships with officials, colleagues, and the general public.
Show appropriate assertiveness and tact with colleagues and the general public.
Maintain confidentiality of City or employee information.Examples of Work Performed(Illustrative only. Any one position within this classification may not include all of the duties listed nor do the listed examples include all of the tasks which may be performed.)
Budgets/Finances - Monitors and controls resources and oversees the spending of money; assists in the preparation of operational budgets for particular projects, departments, and the City.
Supervises - Develops effective work plans for subordinate staff; develops performance plans for subordinate staff; conducts staff performance reviews. Leads and manages staff during work processes in accordance with HR policies. Approves, develops, and maintains staff travel and training budget. Attends workshops and training to enhance supervisory skills.
Trains and Coaches – Develops or administers training sessions or programs for staff or City constituents.
Staffs Organizational Units - Assists with the review, selection, and termination of personnel
Manages Programs & Projects - Develops section/division policies and assists in developing city policies; establishes written procedures, informal guidelines, and forms as may be necessary to effectuate programs and requirements; works to streamline systems and reporting across City government. Administers work programs for the division. Tracks progress of projects and ensure timely progress; communicates measurable and time-sensitive directives to appropriate staff to solve problems. Ensures procurement of the equipment, supplies, services, construction, and professional services necessary for the operations of a specific department or division, program, or project.
Reports - Prepares or directs the preparation of reports, recommendations, and presentations to the department/division Director, City Manager, City Council, other City departments, and the general public.
Ensures Compliance & Audits - Ensures compliance with divisional/departmental policies; monitors compliance with the requirements of programs or projects; ensures accuracy of audit information.
Builds Interpersonal Relationships - Assists those contacted in the course of duty in an effective, efficient, and professional manner; develops constructive and cooperative working relationships with others and maintains them over time.
Provides Customer Service - Ensures quality customer service to internal and external customers.
Develops & Implements - Designs methodologies for research projects and implementation; develops work programs for the division; participates in short-term (1 year) and long-term (2 or more years) planning for projects within the division, department, or the city; sets up task forces for special projects.
Represents - Attends workshops, meetings and conferences as a representative of the division/department or the City.
Researches & Investigates - observing, receiving, and otherwise obtaining information from all relevant sources; designs and conducts surveys; ensures data is tracked and appropriate information is collected for analysis, research, and reporting purposes.
Analyzes - Conducts a variety of professional level analytical and technical activities related to the assigned functions.
Evaluates - Conducts evaluations by using or creating measures by which to assess the value, importance, or quality of things, such as the effectiveness of projects, programs or policies.
Coordinates Work - Coordinates the work and activities of different groups with common goals; plans and directs meetings for the section/division or the city.
Advises - Provides guidance and expert advice to management or other groups on technical, systems-, or process-related topics.
Negotiates - Handles complaints, settles disputes, and resolves grievances and conflicts, or otherwise negotiates with others.
Communicates - Establishes and maintains working relationships with local and regional public agencies, community groups, media persons or others as needed to coordinate projects and disseminate information.
Maintains Confidentiality/Security - Assures that proper security measures and procedures are followed and sensitive information is secure.
Makes Decisions & Solves Problems- Directs the research and analysis of problems and recommends solutions.
Develops Professionally - Attends workshops or training to enhance professional or technical skills.
Interacts with Computers - Interacts with computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
Administration - Performs administrative tasks such as maintaining information files and processing paperwork.
Required Education and Experience
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Qualified applicants must meet all criteria in one of the following requirements:
A minimum of five years of supervisory/management-level professional work experience with a Bachelor's degree in Business Administration, Public Administration, Political Science, Management, Budgeting, Finance, Accounting, Economics, Human Resources, or a related field .OR
A minimum of three years of supervisory/management-level professional work experience with a Master's degree in Business Administration, Public Administration, Political Science, Management, Budgeting, Finance, Accounting, Economics, Human Resources or a related field.
OR
A minimum of two years of experience as a Senior Management Analyst, Senior Administrative Specialist, Senior Human Resources Analyst or similar classification with the City of Cincinnati. Additionally, each applicant must have a Bachelor's Degree from an accredited college or university in Business Administration, Public Administration, Political Science, Management, Budgeting, Finance, Accounting, Economics, Human Resources, or a related field. A Master's Degree in one of the above fields may be substituted for one year of experience.
OTHER REQUIREMENTS
Must be an excellent communicator and team builder.MILITARY EDUCATION & EXPERIENCE EVALUATIONMilitary education and experience may be substituted for college level course work at the lower and upper division baccalaureate and graduate levels and apprenticeship training at the vocational certificate level on a case by case basis based on the American Council on Education (ACE) Military Guide recommendations. Working and Physical Conditions
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Environmental Conditions: Indoor and outdoor environments; exposure to office computer screens; exposure to extremes in weather conditions; automobile travel within the City may be required.
Physical Conditions: Duties may require maintaining physical conditioning necessary for sitting and standing for prolonged time periods; light lifting and carrying; general manual dexterity required; must be able to operate assigned vehicle.
HR Contact: Kelli R. Wright; kelli.wright@cincinnati-oh.gov
