The incumbent will support the administration and continuous improvement of Accounts Payable (AP) processes, ensuring efficient end-to-end handling of incoming invoices in accordance with established AP procedures, Group policies, and relevant accounting standards and compliance requirements. This role works closely with outsourced teams and internal stakeholders to ensure smooth AP operations while maintaining strong governance and service quality.

Job Responsibilities:

1. Accounts Payable Operations

• Manage end-to-end AP activities, from invoice receipt to payment preparation
• Perform data processing, validation, reporting, and payment run preparation
• Handle complex or non-routine AP tasks, including necessary background research
• Ensure compliance with financial accounting standards, policies, and procedures
• Support vendors/suppliers with invoice and payment-related queries

1. Payment & Cash Management (Local Process)

• Manage petty cash disbursement and maintenance
• Process manual cheque and web-bank payments upon approved requests
• Prepare and execute payments to ad hoc and credit-term creditors
• Update payment requests in web-bank for approved transactions
• Match petty cash and bank entries, ensuring accuracy and completeness

1. Verification & Controls

• Verify petty cash/payment vouchers for staff reimbursements
• Review AP payment allocations in ERP and ensure proper cash management matching
• Verify vendor master data creation/amendments by outsourced team
• Obtain internal department verification for non-trade invoices

1. Vendor Management & Reconciliation

• Perform vendor Statement of Account (SOA) reconciliation and follow-ups
• Liaise with outsourced team, vendors, and internal departments to resolve discrepancies
• Minimize long outstanding balances through timely issue resolution
• Follow up with vendors on missing or delayed SOA submissions
• Respond to vendor queries on outstanding payments

1. Month-End & Reporting Support

• Review month-end accruals prepared by outsourced team
• Ensure completeness and accuracy of AP-related reporting

1. Continuous Improvement & Team Support

• Identify recurring issues and recommend process improvements
• Support and guide less experienced team members
• Provide backup support within the AP team as required

1. Others

• Perform any other duties as assigned

We are expecting the incumbent to meet these requirements:

• Degree in Accounting or Finance or relevant professional certification.
• Extensive Accounts Payable / Finance operations (preferred): minimum 2 years
• Basic understanding of accounting processes and ERP systems
• Excellent time management skills and the ability to prioritize work.
• Additional skillsets required: detailed oriented, problem-solving skills, and excellent communication skills (both written and verbal) to liaise with vendors and stakeholders.
• Able to work in a fast paced and challenging environment.
• Proficiency in Microsoft Office (Word, Excel & PowerPoint)
• Proactive mindset with willingness to learn and improve processes
• This position is located at USJ, Selangor.

We apologize if you are not contacted. Only shortlisted candidates will be contacted to proceed with pre-screening.

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