ADMINISTRATIVE ASSISTANT- FULLTIME Who is Easterseals Redwood? At Easterseals Redwood, we believe in the power of purpose and the power of work. We empower children and adults with disabilities, military veterans, and people facing disadvantages in our region to live full and meaningful lives. Our programs are designed to meet individuals where they are -- to enrich education, expand employment, enhance health, and elevate our communities. By 2030, 10,000 people each year will say Easterseals Redwood makes their lives better. As one of the largest human service providers in the region, our team members won’t rest until every one of us is valued, respected, and accepted. Our Valus: Believe in people, Joy, Inclusion, Curiosity, Impact, and Courage Why join Easterseals Redwood as an Administrative Assistant: - PTO and Extended Illness Time
- Health Insurance options
- 401 K Retirement Plan with a company match
- Dental and Vision Insurance options
- Disability Insurance options
- Education and Professional Development Assistance
- Free daily lunch (Kentucky campus)
- Humana Employee Assistance Plan
- 10 Paid holidays
- Growth Opportunities
Position Summary: Responsible for providing administrative support through a variety of tasks related to organization and communication. Job Responsibilities: - Manage phone calls, emails, faxes, and mail for the Florence Campus. Schedule intake meetings as appropriate for all programs onsite. Manage waitlists and serve as the main contact for clients/families at the Florence campus.
- Assists with meetings, including distribution of meeting reminders, preparing materials, scheduling, hospitality/greeting visitors, decorations, and taking/preparing minutes as assigned.
- Provides guidance and problem solving to support effective use of business software.
- Serves on cross division teams and committees as assigned.
- Orders equipment /supplies and completes purchasing request as assigned.
- Uses record keeping system and procedures to collect data, organize, and maintain department files and information.
- Gathers and summarizes weekly and end-of-month service data and provides reports to department leaders.
- Design and develop Power Point presentations, as assigned.
- Conducts research and compiles data as requested by the campus leaders.
- Assists in researching information to support administrative needs and projects.
- Provides support as needed during all audits external and internal.
- Develops and maintains an inventory of equipment, furnishings, and materials.
- Tracks department expenses, purchase requests and reimbursements and provides reports to the directors.
- Provide general support to visitors, volunteers, and outside providers.
- Completes any required training.
- Cover program staff for breaks and/ or meetings, as needed.
- Provides dietary and meal services including, but not limited to, preparation and distribution to classrooms in accordance with CACFP regulations.
Competencies: - Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficiency in MS Office.
- Computer Skills including a working knowledge of Microsoft office, internet software and database programs. Able to accurately enter data into a database, search for information, send and receive email and attachments.
- Teamwork, balancing team, and individual responsibilities, exhibiting objectivity and openness to other’s views, giving, and welcoming feedback, contributing to building a positive team spirit, and supporting everyone’s effort to succeed.
- Strong customer service skills in reference to both internal and external customers.
- Ability to relate to the public regardless of ethnic, religious, and economic status.
- Excellent tine management skills and ability to multi-task and prioritize work.
- Attention to detail and problem solving.
- Excellent written and verbal skills with ability to effectively present information in one-on-one and small group situations.
- Strong organizational and planning skills
- Interpersonal skills to include maintaining confidentiality, listening without interrupting, keeping emotions under
- control and remailing open to other’s ideas/ tries new things.
- Professionalism, approaching others in a tactful manner, reacting well under pressure, treating others with respect and consideration, accepting responsibility for own actions, and following through on commitments.
- Shows initiative, volunteers readily, asks for and offers help when needed.
- Works with integrity and ethically
Education/Qualifications: - High school diploma or equivalent
- Course work or certification in business office skills preferred.
- Proven administrative or assistant experience.
If you’re someone that is passionate about making a difference and would like the opportunity to do just that every day, a career at Easterseals Redwood may be for you. We are currently hiring and encouraging anyone interested in becoming part of an organization with a mission-driven, relationship-focused, joy-filled culture to apply.
We are a drug-free workplace.
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