QUALIFICATIONS

Required:

• Knowledge of payroll, including compliance and payroll tax
• Must be able to work independently as well as collaboratively with team members as needed
• Must be a detail-oriented individual who is highly organized and willing to work in a fast paced and constantly evolving environment
• A minimum of 2-4 years of payroll experience

Preferred:

• Bachelor’s Degree in accounting, finance, or relevant field
• Experience in a Medical Device environment preferred
• Experience in SAP and Paycor preferred

Skills & Competencies:

• Working knowledge of payroll systems (e.g., Paycor, ADP, Success Factors)
• Excellent organizational skills and attention to detail
• Familiarity with payroll processes
• Proficient with Microsoft Office Suite or related software
• Proficient with or the ability to quickly learn payroll software
• Proven experience as a payroll coordinator or similar role
• Ability to adapt to change and handle unexpected situations with close guidance.
• Ability to independently adapt behaviors and strategies to deal with emergent, non-routine and dynamic components of the job
• An analytical mind with good math skills
• Comfortable with Excel (functions, data, etc.)

Physical Requirements:

• Must be able to remain in a stationary position for extended periods of time
• Ability to constantly operate a computer and other office equipment, such as printer, telephone, etc.
• Position requires being physically present on the premises during regular company hours or as approved by management

RESPONSIBILITIES:

• Enters, maintains, and/or processes information in the payroll system; information may include employees’ hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information
• Ensures proper processing of payroll deductions for taxes, benefits, charitable contributions, and other deductions
• Reconciles payroll to the general ledger and monthly bank statements
• Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge
• Records and processes federal and state payroll tax deposits
• Process attendance records and other documents (e.g., W-2 and tax forms)
• Check payroll information for accuracy and ensure all relevant paperwork is in order
• Coordinate with HR about changes in payroll (e.g., terminations, new hires)
• Oversee electronic payments and distribution of payroll checks
• Process other financial compensations or deductions (e.g., annual bonuses, severance pay, taxes, worker’s compensation)
• Handle benefit expenses, like insurance fees or paid leave
• Produce reports to upper management upon request
• Answer employee questions about salaries and payments
• Work with authorities (e.g., IRS) on audits or requests
• Work with Treasury/Finance to ensure accurate and proper payroll banking transactions
• Assist with Accounts Payable processing, including processing, recording and supporting payment processes, as needed
• Assist Accounts Receivable Invoices and Cash Applications
• Purchase Order process support from entering to review and approval processes
• Other Accounting team tasks as required