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Administrative Associate - Ohio Environmental Council

Green Umbrella

Green Umbrella

Administration
Posted on Friday, August 4, 2023

Organization: Ohio Environmental Council

About the position:

The Ohio Environmental Council seeks a full­-time* Administrative Associate. The Administrative Associate will provide critical administrative, customer service, finance, HR and IT support to the entire organization and the Executive Director. The Administrative Associate represents the organization at events, on the phone, and digitally, as well as ensures the smooth operation of the staff and Executive Director’s administrative needs to help further the OEC’s mission of securing healthy air, land, and water for all who call Ohio home.

The ideal candidate has a strong attention to detail, excellent customer service, is technologically savvy, and eager to train and assist a professional staff. This position is an opportunity to play a central role within a fast-­paced, growing organization.

Job Responsibilities:

The Administrative Associate reports to the Operations Director and they are responsible for the following:

Providing customer service and tracking incoming and outgoing communications via phone, mail, email, and in-person;

Managing the OEC’s technology including: Google Suite, Zoom, Slack, audio and visual equipment, computers, internet and phone, office equipment, and other technology including performing general tech support and training;

Maintaining the inventory of supplies for the organization;

Facility and office management;

Assist in developing, improving, and maintaining administrative procedures and forms for the organization;

Providing administrative support to finance including data entry, bank deposits, and filing;

Providing scheduling, administrative, and planning support to the Executive Director on a day-to-day basis, allowing the Executive Director to prioritize high-level needs;

Offering support to the OEC’s Leadership Team staff in planning staff events and gatherings on an as-needed basis;

Supporting the work of the OEC’s Board of Directors through meeting logistics and communications;

Providing administrative support for Human Resource functions;

General operational support;

Other duties as assigned.

Performance Expectations:

As a member of the Operations Team, this position ensures the smooth administration and operations of the organization.

The Administrative Associate must:

Apply excellent verbal and written communication, including strong attention to detail.

Demonstrate strategic, analytical, project management, and problem-solving skills, including the ability to anticipate job-related needs and issues.

Demonstrate initiative and work as a team player. Approach new ideas with a sense of possibility.

Adhere to the highest ethical standards and uphold the principles of justice, equity, diversity, and inclusion.

Convey a professional and positive image and attitude regarding the organization and our partners in the advocacy and environmental sector.

Demonstrate commitment to continued professional growth and development.

Able to handle sensitive and confidential information with discretion.

Qualifications:

Required:

Demonstrable customer service skills;

Previous success in providing administrative and technical support including task management and documentation;

Ability to prioritize competing needs in a fast-paced environment while working independently and ensuring attention to detail;

Accurate typing and computer proficiency including experience using Google Suite (Calendar, Admin Console, Docs, Sheets, Slides, etc.), Zoom and Slack.

Desired:

Ideal candidates will have experience in a non-profit or political organization;

Ability to travel throughout Ohio and occasionally work evening and weekend hours;

Belief that our mission matters and that the protection of Ohio’s air, land, water, and democracy should be a priority among decision-makers.

Required Cultural Competence:

The ideal candidate shares our commitment to increasing racial diversity in our movement and organization, integrating justice and equity into the work we do and ensuring an inclusive organizational culture. Furthermore, we’re looking for candidates with strong listening skills and an ability to handle interpersonal relationships with grace and empathy.

Compensation & Location:

The hourly pay for this position is $21.64 – $24.03. Hourly rate depends on experience and is competitive. Excellent benefits include health, vision, dental, and life insurance, flexible and dependent care spending accounts, generous paid time off, employer-matched retirement fund, and a hybrid work environment.

* This position is designed to be a 40 hour full time position with the flexibility to be 30+ hours per week for the right candidate. Any position above 30 hours per week is eligible for benefits.

The OEC’s headquarters is in Columbus, with a satellite office in Cleveland. This position is based out of the Columbus office.

More about the OEC and our team:

At the Ohio Environmental Council, we work for clean air and water, clean energy, and protected public lands. We hold polluters accountable in court while working with communities and companies that want to invest in a clean, more sustainable direction. For over 50 years, we have led many of the major environmental policy wins in Ohio. Please visit the OEC’s website to learn more about our vision, values, and work.

Our team is made up of more than 20 staff, 20 board members, and a number of interns and volunteers who come from a variety of backgrounds, including state government, social justice and environmental organizations, law firms, and all corners of the state. We pride ourselves on being a welcoming place for people from all backgrounds, including women, people of color, the LGBTQ community, and all religions.

The Ohio Environmental Council is committed to working toward a just, equitable, diverse, and inclusive environmental movement, and seeks to hire staff and contractors that reflect the diverse communities and perspectives that comprise Ohio. The OEC is an equal opportunity employer. Candidates of all backgrounds are highly encouraged to apply.

How to Apply:

Send a cover letter explaining why you are the ideal candidate for the position, your resume, and to careers@theOEC.org with “Administrative Associate” in the subject line. Applications will be considered on a rolling basis until filled.

More information can be found here.