Position Title: Last Mile Food Rescue Executive Administrator & Development Assistant

Reports to: Chief Executive Officer
Position Purpose:
Last Mile Food Rescue is a Greater Cincinnati nonprofit on a mission to save good food and get it to those who need it most. By leveraging volunteers fueled by technology (the Last Mile app), we connect food donors with nonprofit agencies serving the food insecure—fighting food waste and hunger at scale. Since launching in November 2020, we’ve rescued more than 15 million pounds of food and delivered over 12 million meals.

The Executive Administrator & Development Assistant is a full-time hybrid position that provides administrative support to the CEO, COO, and VP of External Relations, ensures smooth office operations, and strengthens Last Mile’s fundraising effectiveness through timely, accurate development support.

Major Responsibilities
Administrative Support
– Provide high-level support for the CEO, COO, and VP of External Relations, including scheduling, calendar management, travel coordination, meeting preparation, and follow-up.
– Manage correspondence, generate reports, prepare presentations, and organize files.
– Coordinate office operations, including supplies, equipment, and upkeep of office/public spaces.
Development & Fundraising Support
– Draft and send donor thank-you letters, acknowledgments, and other donor correspondence.
– Enter and maintain accurate donor and gift records in Salesforce.
– Assist with preparation for donor meetings, VIP visits, and coffee/lunch gatherings.
– Support event and campaign logistics as needed.
Board Support
– Serve as liaison for the Board of Directors and committees and Last Mile Foundation Board: distribute materials, manage files/directories, schedule and coordinate meetings.
– Prepare board packets and assist with logistics.
Communications
– Draft and edit blog posts, newsletters, or other communications that highlight Last Mile’s impact.
– Work collaboratively with staff on external communications and community updates.
Qualifications & Competencies
– Passion for hunger relief, food rescue, and reducing food waste.
– Minimum 2 years of administrative or executive assistant experience; development/fundraising support experience preferred.
– Experience handling confidential information with professionalism and discretion.
– Strong organizational, project management, and time-management skills.
– Self-starter, able to accomplish work with minimal instruction or direction
– Excellent written and verbal communication skills.
– Proficiency with Microsoft Office and Salesforce (or willingness to learn quickly).
– Ability to manage multiple priorities in a fast-paced, startup environment.
– Valid driver’s license and personal transportation.
Work Environment & Culture
– Hybrid/flexible work structure based in Norwood.
– Expectation to participate in 2 offsite evening or weekend events annually.
– Collaborative, mission-driven, startup team environment.
– Health care and Simple IRA benefits available.
Compensation
Target base compensation: $21/hour, commensurate with experience.
Benefits
 Anthem health care (No cost for individual plan)
 3% Simple IRA match
 12 holidays
 15 vacation/personal days to start
Application Process
Interested applicants should submit a cover letter, resume, references, and a writing sample to erin@lastmilefoodrescue.org with the subject line: Executive Administrator & Development Assistant Application. Applications are accepted on a rolling basis.