Summary: The Assistant Event Coordinator will work closely with the Corporate Engagement & Events Manager to provide support for key organizational events, including our annual conference – the Midwest Regional Sustainability Summit. This is a part-time, hourly, time-limited position set to run from early January 2026 to mid June 2026.

Essential Functions:

1. Assist in planning and management of details for the following Green Umbrella events:
   1. Midwest Regional Sustainability Summit (June 12, 2026)
   2. Green Drinks (monthly) and other networking events
   3. Program-specific in-person and virtual events
   4. Other events throughout the year
2. Update Summit website (Wix experience preferred, but not required).
3. Assist with graphic design of event marketing materials (Canva experience preferred, but not required).
4. Assist with event marketing and promotion in coordination with GU Communications staff across email, social media, and traditional media.
5. Help coordinate registration before and during events.
6. Support coordination of speakers, exhibitors and artists.
7. Support sponsor management and benefit fulfillment.
8. Develop and implement evaluation methods for events.
9. Respond to inquiries from event participants as necessary.
10. Data entry as needed.

Competencies:

1. Written/Verbal communication
2. Organization
3. Event planning
4. Results and deadline orientation
5. Attention to detail

Supervisory Responsibility: This position has no direct supervisory responsibilities.

Work Environment: This job operates in a professional office environment. This role has remote work options. This role routinely uses standard office equipment such as computers, phones, multi-functional printer, and filing cabinets.

Physical Demands: While performing the duties of this job, the employee is regularly required to talk or hear. This position is mostly sedentary but also involves moving to meeting spaces; using hands to finger, push, pulling, handling or feeling; and reaching with hands and arms.

Position Type and Expected Hours of Work: Some flexibility in hours is allowed, but the employee must be available during the “core” work hours of 10 am to 4 pm. The standard workweek is 12-15 hours, but variability will occur based on the event planning timeline.

Travel: This position has local travel expectations. Travel will reimbursed at the standard IRS mileage rate.

Required Education and Experience:

1. 2 years of relevant work experience.
2. Demonstrated project management.

Preferred Education and Experience:

1. Event coordination experience
2. Graphic design and marketing skills.
3. Website editing.
4. Experience in the environmental and/or nonprofit sector.

Additional Eligibility Qualifications:

1. Ability to successfully manage multiple priorities and produce quality work.
2. Ability to work independently with feedback and guidance from supervisor.
3. Proficiency with Google Workspace or related software and systems.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.