Job Description: Operations Coordinator

Tri-State Trails seeks a dynamic, highly motivated, detail-oriented individual to support the organization as an Operations Coordinator. This new position is being created to expand Tri-State Trails’ organizational and administrative capacity. This position will report to the Executive Director and work out of the Tri-State Trails office in Cincinnati, with a hybrid work option available. This position may be filled on a full-time or part-time basis. Scope of responsibilities and compensation will be aligned with the selected candidate’s availability and experience.

Primary Responsibilities:

• Manage accounting tasks such as bookkeeping, invoice/receipt processing, banking, and expense reimbursements. Oversee contract CPA to prepare monthly financial reports for the Board of Directors and the organization’s IRS Form 990 annually.
• Assist the Executive Director in preparing Board and Committee meeting materials.
• Maintain organizational systems including information technology, computer software and hardware, databases, CRM, files, digital platforms, and websites.
• Provide administrative support including scheduling, correspondence, and recordkeeping.
• Support internal communications such as agenda setting and note taking.
• Assist with HR-related tasks such as onboarding new staff or volunteers.
• Ensure compliance with nonprofit policies, procedures, and reporting requirements.
• Support program operations as needed (e.g., data entry, event preparation and execution, vendor coordination, purchasing, etc.).
• Maintain confidentiality of confidential and sensitive information.
• Represent Tri-State Trails at events as needed (occasional evening and weekend events are required).
• Other miscellaneous tasks as assigned.

To be successful in this role, we believe the ideal candidate will have the following characteristics and experience:

• Exceptional time management skills; ability to manage multiple projects simultaneously
• Excellent verbal and written communication skills
• Demonstrated self‐direction and ability to work independently in a fast-paced work environment
• Proficiency at Microsoft Office (Word, Excel, PowerPoint)
• Creative problem-solving skills
• Technologically savvy
• Passionate commitment to the mission of Tri-State Trails
• Be a team player and adapt to the evolving needs of a growing organization

Preferred Qualifications:

• College degree or related experience in a relevant field
• Experience in the nonprofit sector
• Proficiency at QuickBooks Online
• Familiar with WordPress website editing platform
• Ability to navigate the region by bike and public transit

Salary & Benefits:

• Annual salary of $45,000 to $55,000, commensurate with experience
• Thirteen (13) paid holidays annually
• Accrual of twelve (12) vacation days in first year of employment (increases with tenure at organization)
• Accrual of ten (10) sick days annually
• Flex-time policy for overtime hours, flexible and hybrid work schedule
• Health Insurance (for full time employees): 100% of health insurance premium cost for full-time employees is covered (no waiting period), 50% of spouse/family health insurance is covered
• Parental Bonding Leave (after one year of employment) of up to four (4) weeks PTO

About Tri-State Trails:

Tri-State Trails is an alliance of community advocates advancing a vision to connect and expand our region’s trail and bikeway network. Tri-State Trails activates cross-sector collaboration to expand access to walkable and bikeable communities to all people. We believe that trails enhance our region’s communities, resulting in healthier people and stronger economies. Our mission is to connect people and places with a regional trail and bikeway network that enhances vibrancy and equity in our community.

To Apply:

Interested candidates should submit a cover letter and resume as one PDF attachment to wade@tristatetrails.org. Address the cover letter to Wade Johnston, Executive Director, Tri-State Trails. No phone calls, please. The initial deadline to apply is February 13. This position will remain open until the right candidate can be hired.

At Tri-State Trails, we are dedicated to building a diverse, inclusive, and authentic workplace. If you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply. Lived experience is equally important as educational experience.

TRI-STATE TRAILS IS AN EQUAL OPPORTUNITY EMPLOYER AND VALUES DIVERSITY AT ALL LEVELS OF ITS WORKFORCE. We are committed to making sure our applicant pool is diverse and reserve the right to extend the application period or seek additional candidates if it is not.