Gorman Heritage Farm has an available opportunity to coordinate its property rental program. The Rentals Coordinator will plan, implement, direct, and evaluate the rental of space by outside individuals and organizations at Gorman Heritage Farm. The property rental program supports our mission by introducing new people to the farm, providing unique engagement opportunities, and generating earned revenue. This position reports to Operations Manager and works closely with staff and volunteers to ensure seamless and memorable rental experiences.

The position will:
Manage and direct all property rentals at GHF, including corporate rentals, weddings, birthday parties, photography passes, and other events.
Respond to inquiries; conduct tours; plan, budget, book, invoice, and collect deposits and payments for rentals.
Practice exceptional customer service through clear and timely communication, creative problem-solving, adherence to established organizational policies, and a positive, solution-oriented attitude while supporting each client’s vision.
Ensure each rental meets or exceeds customer expectations, adheres to organizational policies, and meets or exceeds revenue goals.
Coordinate rental logistics including sourcing materials and overseeing set-up and break-down of rental spaces. Manage, maintain, track, and assist with installation of rental equipment including lighting, electrical needs, tables, chairs, yard games, etc.
Ensure rentals comply with GHF policies, safety protocols, insurance requirements, capacity limits, and applicable regulations, escalating concerns as needed.
Manage and supervise a team of part-time, seasonal rental assistant staff/volunteers and schedule rental staff appropriately based on event needs.
Maintain an accurate, up-to-date calendar for all events and rentals.
Develop, administer, and collect follow-up evaluations from rental clients.
Participate in set-up, staffing, and break-down of GHF fundraising events.

The successful candidate will have:
High School diploma or GED
Three to five years of demonstrated experience in event planning, event management, or rentals coordination
Strong interpersonal, written, and verbal communication skills
Proven ability to develop and maintain effective relationships with clients, vendors, and internal stakeholders
Experience scheduling and coordinating shifts among multiple team members
Ability to manage multiple projects and competing deadlines in a fast-paced, seasonal environment
Customer and detail orientation
Adaptable and cool under pressure

This job operates on a working, educational farm that hosts a variety of programs and production activities, including livestock. Work is performed both indoors and outdoors in varying weather conditions and requires significant physical activity. Hours average approximately 30 per week annually, with seasonal variation ranging from 10–15 hours per week in the off-season to 25–40 hours per week during peak season May-Oct. This role is an hourly, non-exempt position. Starting wage is $16-$18 per hour commensurate with experience.

Gorman Heritage Farm is an equal opportunity employer and values diversity at all levels of its workforce.

To apply:

Send resume and cover letter to Amanda Hanger (she/her), Operations Manager, at ahanger@gormanfarm.org. First review will take place April 20, 2026 but the position will remain open until it is filled. No phone calls please.