We are seeking a highly organized and detail-oriented Office Support Specialist to join our growing construction company. This role is responsible for providing administrative support while managing key accounting functions, including Accounts Payable, Accounts Receivable, AIA billing documents, lien waivers, and general office operations. The ideal candidate will have prior construction industry experience and be familiar with Sage 50 accounting software. The construction team uses Procore construction software, so familiarity with Procore is preferred.

Key Responsibilities

• Process and manage Accounts Payable, including invoice entry, job cost reports, vendor payment reports, and account reconciliation.

• Process Accounts Receivable, including customer invoicing, collections, payment posting, and account tracking.

• Prepare job estimate entry, submit, and monitor AIA billing applications and supporting documentation. Have knowledge of how to issue Notice of Commencements (NOC) as required by law.

• Generate, track, and maintain lien waivers, releases, and related project documentation.

• Posting accurate financial records within Sage 50 accounting software.

• Assist with month-end and year-end accounting procedures.

• Coordinate with project managers, subcontractors, vendors, and customers regarding billing and payment matters.

• Organize and maintain project files, contracts, certificates of insurance, NOC’s and other construction-related documentation.

• Answer phones, greet visitors, manage correspondence, and support daily office operations.

• Assist management with reporting, data entry, new-employee on-boarding and special projects as needed.

• Ensure compliance with company policies and construction industry documentation requirements.

Required Qualifications

• Minimum 3 years of Accounts Payable and Accounts Receivable experience.

• Associates Degree in Accounting or equivalent

• Knowledge of lien waivers and construction payment processes.

• Proficiency in Sage 50 accounting software. (A plus if you understand Procore)

• Strong understanding of accounting principles and bookkeeping practices.

• Excellent organizational skills with strong attention to detail.

• Ability to manage multiple priorities and meet deadlines.

• Proficient in Microsoft Office Suite, including Excel, Word, and Outlook.

• Strong verbal and written communication skills.

Schedule

• Full-time, Monday through Friday

• In-office position

What We Are Offering You:

• 2 weeks of paid vacation

• 5 days of PTO

• 401k – Company Match Up To 6%

• Health, Dental, Vision and Long-Term Disability Offered

• Assigned company vehicle (Not a Take-Home Vehicle)

• Tickets to FC Cincinnati matches

• FC Cincinnati Philanthropy and Volunteer Opportunities

Legal:

Kiesland Design-Build is an Equal Opportunity Employer, Including Veterans

Office Location: Sharonville, Ohio

To Apply:

Please send resume to: hello@kiesland.com

www.kiesland.com