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INSTITUTIONAL ADMINISTRATOR/COORDINATOR FOR GME | Toledo, OH

Mercy Health St. Vincent Medical Center

2213 Cherry St.

Toledo, OH 43608

Reports to: Market VP of Academic Affairs | Dotted Line to Market President

15 Direct Reports

Primary Function/General Purpose of Position

The institutional GME administrator (IA) reports and functions under the DIO/Chief Academic Officer for the SI and market. Under the DIO, the IA supports GME oversight and administrative functions of the Sponsoring Institution, GME programs, UGME experiences, library, and related items of the clinical learning and work environment.

Essential Job Functions

Oversee: Conduct/develop as lead agent, with advice/Counsel from DIO as needed/requested

Collaborate: Support/assist DIO as requested (often as lead agent in same) but approval/Final status is per DIO

General Principles:

Delegate what can be delegated. Be of help and guidance, but don’t to the work others can do Foster growth of direct reports. Allow Flexibility in staff work styles, while holding accountable for deliverables with early and frequent feedback (positive and constructive) Develop processes to minimize unnecessary decision making. Automate what can be automated.

Accreditation of Residency and Fellowship Programs:

Set proper deadline and initial review of Webads Annual update. Have updates available for DIO review at least 7 business days before deadline Compile and analyze data packet for AIR by 10/31 of each year Update GME dashboard annually after annual accreditation decisions in Spring of each year for DIO approval by May 1 of each year Orientation: Oversee and lead orientation process for incoming residents annually Oversee, in collaboration with DIO and finance, annual residency program budget development Approve GMEC packet at least 7 days before upcoming meeting. Packet will be then approved by DIO. Support program accreditation visit documentation Collaborate with DIO on any ACGME communications such as complaint responses.

Administration/HR:

Oversee payroll and benefit process for coordinators Oversee payroll and benefit process for residents Develop and oversee bi-monthly professional development sessions for coordinators and specialists Oversee GME administrators and delegate appropriate duties to same

Simulation Center:

Provide/oversee Administrative/HR and budgetary support for the Simulation Director for the Mercy Simulation Center. The Simulation Director will report to the DIO

Regional Library:

Provide administrative/HR support to the library manager In collaboration with library manager, oversee development of annual budget, needs assessment and responsive strategy to same annual for upcoming annual academic year

UGME:

Provide administrative/HR support to UGME administrator Ensure UGME administrator provides IA and DIO annual student feedback for all rotations

Regional Academic Affairs:

Oversee budget development with collaboration/approval of DIO annually Oversee/provide administrative support for regional staff Attend monthly SI Leadership Forum Attend monthly chief resident council. Either directly or indirectly with GME administrator, Collaborate with DIO on GME goals and objectives for upcoming academic year

Education

Work requires a Bachelor’s Degree with at least 3 years of GME experience similar to that of Institutional Administrator or-Associate Degree and 5 years GME experience with 3 years similar experience to that of Institutional Administrator role. TAGME certification is a plus Must possess strong leadership and administrative skills Must have excellent oral and written communication skills

Training

Competent in Microsoft Office

Experience with MyEvaluations/New Innovations/WebADs preferred

Many of our opportunities reward* your hard work with:

Comprehensive, affordable medical, dental and vision plans
Prescription drug coverage
Flexible spending accounts
Life insurance w/AD&D
Employer contributions to retirement savings plan when eligible
Paid time off
Educational Assistance
And much more

*Benefits offerings vary according to employment status

All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Mercy Health – Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affirmative Action and Equal Opportunity Employers, please email recruitment@mercy.com. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at recruitment@mercy.com