The Compliance & Procurement Manager oversees the organization's compliance, procurement, contracting, and monitoring functions to ensure adherence to applicable federal, state, and local laws, grant requirements, contractual obligations, and Board policies. This position develops systems that promote accountability, manages organizational risk, supports continuous improvement, and serves as the primary resource on regulatory compliance and procurement.
Responsibilities (not all-inclusive) all of the duties listed below are essential functions for which reasonable accommodation will be made. All requirements listed indicate the minimum level knowledge, skills, and/or ability deemed necessary to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Staff may be required to perform other job-related instructions as requested by their supervisor and subject to reasonable accommodations. |
Compliance Management
Develop, implement, and continuously improve the organization's compliance program to ensure effective internal controls and compliance with applicable laws, regulations, grant requirements, contracts, and Board policies.
Responsibilities include: - Collaborate with the Executive Director to develop and administer the organization's compliance work plan, monitoring schedule, and risk assessment process.
- Maintain compliance policies, procedures, internal controls, and monitoring protocols.
- Monitor changes in applicable laws, regulations, and funding requirements and coordinate implementation of required organizational changes.
- Conduct compliance reviews and risk assessments; recommend corrective actions and operational improvements.
- Provide technical assistance to staff and partners, when requested.
- Prepare reports for executive leadership and the Board.
- Serve as the primary resource for interpreting regulatory requirements affecting organizational operations.
- Monitor compliance with applicable federal and state laws, regulations, policies, and grant requirements.
- Ensure compliance with local workforce governance requirements, including plans, agreements, and One-Stop certification standards.
- Collaborate with Finance to ensure appropriate documentation, internal controls, and allowable use of grant funds.
- Maintain compliance records and required documentation.
- Collaborate with the Executive Director on organizational responses to monitoring reviews, audits, and oversight agencies, including corrective action plans.
- Monitor implementation of audit recommendations and serve as the primary liaison with regulatory and oversight agencies.
Procurement and Contract Administration
Lead procurement and contracting activities to ensure fair, competitive, transparent, and compliant acquisition of goods and services.
Responsibilities include: - Maintain and update as needed procurement policies, procedures, calendars, and contract management systems.
- Coordinate competitive procurements, including development of solicitation documents, bidder communications, proposal evaluations, negotiations, and contract awards.
- In collaboration with the Executive Director, draft, review, and administer contracts, amendments, renewals, and extensions.
- Monitor contractor performance, contract compliance, and required documentation.
- Conduct contractor and subrecipient risk assessments and monitoring activities, including corrective action follow-up.
- Advise leadership on procurement strategy, contract risks, and regulatory requirements.
Program Monitoring and Board Support
Support organizational accountability through monitoring, reporting, and governance activities.
Responsibilities include: - Provide regular compliance and procurement reports to executive leadership and the Board.
- Review updated policy documents from the federal and state governments, and when necessary, update local policies to align with them.
- Maintain and periodically review policies to ensure they still meet organizational needs and are in compliance with related federal and state policies.
- Promote organizational transparency by ensuring policies are readily available and changes are communicated to
- Monitor implementation of Board-approved policies, ethics requirements, conflict-of-interest disclosures, and records retention practices.
- Support enterprise risk management and continuous quality improvement initiatives.
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