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Executive Administrative Assistant

U.S. Bank

U.S. Bank

Administration
Multiple locations
Posted on Thursday, July 4, 2024

At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at—all from Day One.

Job Description

We have an exciting position for a highly motivated executive administrative

assistant professional to join U.S. Bank to support and partner with our EVP Chief Digital Officer, Digital Platforms and Capabilities . In this role, the

incumbent will support the Executive Vice President and their senior leadership team as they lead the Digital organization, while having the opportunity to

contribute valuable insight to business discussions.

This person will play a key role for providing complex and highly confidential

administrative and project management duties. Additionally, the executive

administrative assistant will coordinate various leadership offsites and events for our Digital Platforms organization. The role will require one to regularly

exercise judgement and discretion in the execution of responsibilities that

include the monitoring and screening of incoming calls and emails, complex scheduling, and the execution of critical administrative duties.

The executive administrative assistant will play a key role in senior level

meeting coordination, reviewing communications and travel arrangements. They will collaborate with other administrative assistants supporting the most senior leaders of the organization. This person will have the opportunity to

utilize their technology/computer skills and work in several software packages.

ESSENTIAL FUNCTIONS

  • Independently plans and organizes work; develops and maintains procedures to ensure work is completed in an efficient manner.

  • Coordinates the leader's appointment calendar including making reservations for travel and accommodations as needed and ensures the office runs efficiently.

  • Greets visitors, screens incoming calls and reviews incoming correspondence; using discretion to direct items to the executive or refers them to other staff for action.

  • Composes correspondence, prepares reports and conducts special projects as directed.

  • Takes and transcribes dictation of complex correspondence and confidential reports. Proofreads and edits final copies.

  • Composes correspondence, signs and releases routine correspondence.

  • Organizes invoice and expense processing/review.

  • Researches and summarizes data as requested; prepares reports for the executive and other members of senior management.

  • Organizes and maintains confidential files and records.

  • Contributes to effective customer and public relations through courteous and tactful responses to inquiries.

  • Follows through on matters referred to other staff to make sure prompt action has been taken.

  • Other duties as assigned.

Preferred Skills/Experience

  • High school diploma or equivalent

  • Experience providing administrative support to management in a corporate environment

  • BS/BA degree

  • Five to eight years of experience providing administrative support to management in a corporate environment

  • In-depth knowledge of policies and procedures as they relate to the executive's function

  • Proficient computer navigation skills using a variety of software packages including Microsoft Office 365 applications such as Teams, WebEx, Word, Excel, and PowerPoint

  • Excellent grammar, spelling, and punctuation skills

  • Possesses a high attention to detail

  • Well-developed ability to organize and prioritize tasks

  • Excellent verbal and written communication skills to respond to sensitive and/or technical customer/employee situations with a high degree of diplomacy and confidentiality

If there’s anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants.

Benefits:

Our approach to benefits and total rewards considers our team members’ whole selves and what may be needed to thrive in and outside work. That's why our benefits are designed to help you and your family boost your health, protect your financial security and give you peace of mind. Our benefits include the following (some may vary based on role, location or hours):

  • Healthcare (medical, dental, vision)

  • Basic term and optional term life insurance

  • Short-term and long-term disability

  • Pregnancy disability and parental leave

  • 401(k) and employer-funded retirement plan

  • Paid vacation (from two to five weeks depending on salary grade and tenure)

  • Up to 11 paid holiday opportunities

  • Adoption assistance

  • Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

EEO is the Law

U.S. Bank is an equal opportunity employer committed to creating a diverse workforce. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, among other factors. Applicants can learn more about the company’s status as an equal opportunity employer by viewing the federal KNOW YOUR RIGHTS EEO poster.

E-Verify

U.S. Bank participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States and certain U.S. territories. The E-Verify program is an Internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. Learn more about the E-Verify program.

The salary range reflects figures based on the primary location, which is listed first. The actual range for the role may differ based on the location of the role. In addition to salary, U.S. Bank offers a comprehensive benefits package, including incentive and recognition programs, equity stock purchase 401(k) contribution and pension (all benefits are subject to eligibility requirements). Pay Range: $26.78 - $35.67 - $39.24Job postings typically remain open for approximately 20 days of the posting date listed above, however the job posting may be closed earlier should it be determined the position is no longer required due to business need. Job postings in areas with a high volume of applicants, such as customer service, contact center, and Financial Crimes investigations, remain open for approximately 5 days of the posting listed date.