Executive Secretary, First Shift, Radiation Oncology Department

UC Health is hiring a full-time Executive Secretary for the radiation oncology department for first shift at University of Cincinnati Medical Center.

The Executive Secretary provides support to the departmental, clinical, research, physician, and executive management teams and performs secretarial duties as required to support operations of the department.

About University of Cincinnati Medical Center

As part of the Clifton Campus of UC Health, Greater Cincinnati’s academic health system, University of Cincinnati Medical Center has served Greater Cincinnati and Northern Kentucky for nearly 200 years. Each year, hundreds of thousands of patients receive care from our world-renowned clinicians and care team. Our experts utilize the most advanced medical knowledge and technology available, providing a level of specialty and subspecialty medical care that is not available anywhere else in Greater Cincinnati.

UC Medical Center is also home to medical breakthroughs- our physician experts conduct basic, translational and clinical research, leading to new therapies and care protocols, and connecting patients to the latest and most advanced treatments. UC Medical Center houses Greater Cincinnati’s only Level I adult trauma center, which includes the right mix of specialist and medical resources available at a moment’s notice for a wide variety of the most complex medical conditions and injuries.

Job Responsibilities

• Coordinates Leadership meetings, prepares agenda, may attend meeting and takes minutes
• Coordinates other meetings as needed, following the specific criteria set by the meeting sponsor and providing the tools identified for the success of the meeting
• Responsible for coordinating needs for all departmental equipment
• Responsible for conference room calendars
• Responsible for maintaining the storeroom with sufficient stock and replenishing as needed. Collects orders from faculty and places orders in a timely manner to maintain stock
• Develops, provides and maintains all faculty calendars as assigned. Coordinates communication with appropriate clinical staff about calendaring
• Maintains proficiency in desktop applications (Microsoft Office) to support needs of the organization. Uses independent judgment in creating forms and other useful tools and formats to enhance the end result of the product
• Responsible for Travel Authorization process – assisting in completion of form, obtaining signatures & processing check requests or credit card payment when needed
• Assists in toner replacement for printers and copiers – Places calls for copier repairs
• Prepares drafts memos, letters, and departmental communications
• Maintains Employee contact information
• Maintain and update IS&T Organizational Charts
• Work with managers to get completed forms for new hires and terminated associates
• Updates IS&T forms- for new hire packets, exit packets, TA packets
• Responsible for miscellaneous project support on an as needed basis
• Provides weekly status reports to Business Office Manager
• Performs other duties as assigned

Education and Experience Requirements:

• Minimum Required: High School Diploma or GED
• Preferred: Associate's Degree and/or education in a related field
• Minimum two years of experience in data base management with proficiency in Excel, Word, and PowerPoint
• Personal computer proficiency and 2 years word processing experience required
• Proficiency in MSO software (Excel, Word, PowerPoint) and knowledge of Access
• Experience with project processes and planning preferred
• Proven track record of problem solving skills with positive outcomes
• Excellent communication and customer service skills demonstrated

Join our team as an Executive Secretary in our radiation oncology department and work alongside the best and brightest clinical teams collaborating toward our common purpose: to advance healing and reduce suffering.

Join our team to BE UC Health. Be Extraordinary. Be Supported. Be Hope. Apply Today!

About UC Health

UC Health is an integrated academic health system serving Greater Cincinnati and Northern Kentucky. In partnership with the University of Cincinnati, UC Health combines clinical expertise and compassion with research and teaching—a combination that provides patients with options for even the most complex situations. Members of UC Health include: UC Medical Center, West Chester Hospital, Daniel Drake Center for Post-Acute Care, Bridgeway Pointe Assisted Living, University of Cincinnati Physicians and UC Health Ambulatory Services (with more than 900 board-certified clinicians and surgeons), Lindner Center of HOPE and several specialized institutes including: UC Gardner Neuroscience Institute and the University of Cincinnati Cancer Center. Many UC Health locations have received national recognition for outstanding quality and patient satisfaction. Learn more at uchealth.com.

At UC Health, we're proud to have the best and brightest teams and clinicians collaborating toward our common purpose: to advance healing and reduce suffering.

As the region's adult academic health system, we strive for innovation and provide world-class care for not only our community, but patients from all over the world. Join our team and you'll be able to develop your skills, grow your career, build relationships with your peers and patients, and help us be a source of hope for our friends and neighbors.

UC Health is committed to providing an inclusive, equitable and diverse place of employment.