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Office Manager



Somerville, MA, USA
Posted on Sunday, June 9, 2024

Office Manager POST NUMBER: 413565

somerville, MA, US On-Site
June 7th, 2024
Consumer Services
$ 65000.00 - 65000.00 yearly
direct hire
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Vaco- Boston has partnered with our Client in the Construction Industry who is looking to add a highly organized and detail-oriented Office Manager to join their team. As The Office Manager, you will be responsible for overseeing the daily operations of our office, managing administrative tasks, and providing support to the team. You must possess excellent communication skills, strong organizational abilities, and the ability to multitask effectively.
Duties / Responsibilities:
  • Handle payables invoices and process through standard procedures
  • Print & organize invoices and examine details for appropriate Purchase Order Number, coding and inconsistencies or error before entry, tax or no sales tax on products, incorrect pricing, and certificate of insurance on file. Resolves all issues prior to invoice entry
  • Prioritize invoice entries-based n company priorities, job/project invoices over shop invoices
  • Input invoices into accounting system
  • Ensure all subcontractors payable vouchers and supporting documents (contract, job orders, COI, lien waivers)
  • Process all non-purchase order invoices, i.e., AMEX, Home Depot, fleet cards and shop invoices
  • Prepare and administer of second tier lien waivers
  • Process all checks payments, scheduled and manual
  • Vendor account reconciliations
  • Maintain BEC vendor accounts including set up and changes
  • Daily time sheet processing
  • Certified and minority payroll reporting
  • Distribution of payroll reports.
  • Assist with human resources
  • Prepare bank deposits
  • Recorded daily deposits
  • Order office and cafeteria supplies

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

  • the individual’s skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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