Payroll Coordinator POST NUMBER: 416009

Vaco is looking for a detail-oriented and organized Payroll Coordinator to join a team. The Payroll Coordinator will be responsible for ensuring accurate and timely payroll processing while maintaining compliance with federal and state regulations. This role involves coordinating payroll activities, managing employee data, and providing exceptional support to our staff.

Key Responsibilities:

• Payroll Processing:

  • Process bi-weekly, semi-monthly, and monthly payrolls for all employees.
  • Handle payroll for multiple states.
  • Manage off-cycle payrolls as needed.
  • Review and process new hires, terminations, and payroll adjustments.
  • Calculate and distribute bonuses, commissions, and other special payments.

• Data Management:

  • Maintain and update employee payroll records.
  • Ensure accurate entry of working hours and wage calculations.
  • Review and resolve timecard exceptions and discrepancies.

• Compliance and Reporting:

  • Track and deduct garnishments, tax levies, and other special payroll deductions.
  • Prepare payroll reports and summaries for management.
  • Assist in responding to government agency requests with relevant data.
  • Ensure compliance with federal, state, and local payroll regulations.

• Employee Support:

  • Address and resolve payroll-related queries and concerns from employees.
  • Provide guidance on PTO requests and other payroll policies.

• Audits and Improvements:

  • Conduct regular audits to ensure payroll accuracy and integrity.
  • Assist in developing and implementing payroll processes and procedures.

Requirements:

• Experience: Minimum of 2 years of experience in payroll processing.
• Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• Technical Skills: Proficiency with payroll software (e.g., ADP, Paychex) and Microsoft Office Suite, especially Excel.
• Knowledge: Understanding of payroll practices, tax regulations, and wage and hour laws.
• Skills:
  • Strong attention to detail and accuracy.
  • Excellent organizational and time management skills.
  • Strong communication skills, both verbal and written.
  • Ability to handle sensitive and confidential information with discretion.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.