Accountant and Payroll Administrator POST NUMBER: 416199

• Process monthly payroll accurately and on time, ensuring compliance with all relevant laws and regulations
• Collaborate with HR department to ensure accurate employee data and compliance with payroll policies
• Conduct bank reconciliations to ensure accurate recording of financial transactions
• Reconcile balance sheet accounts and investigate and resolve any discrepancies
• Assist in month-end closing procedures, including preparing journal entries and financial statements
• Maintain accurate and up-to-date records of financial transactions
• Provide support during audits by preparing documentation and responding to inquiries
• Stay informed about changes in payroll and accounting regulations and ensure compliance with relevant laws and standards
• Assist with ad hoc financial projects and tasks as required
• Provide assistance to Accounts Receivable (AR) and Accounts Payable (AP) departments when required, including invoice processing, vendor payment, and student billing/collection
• Assist in the preparation of financial reports, budgets, and forecasts
• Analyze financial data and provide insights to support decision-making
• Assist in implementing and maintaining internal controls and procedures to ensure compliance and mitigate risks
• Participate in special projects and initiatives aimed at improving efficiency and effectiveness within the finance department
• Stay updated on industry trends, best practices, and technological advancements in accounting and payroll software

• Bachelor's degree in Accounting, Finance, or related field.
• CPA candidate is preferred.
• Minimum of 2-3 years of experience in payroll processing and general accounting.
• Proficiency in accounting software, particularly Excel. (pivot tables, vlookups)
• Experience with ADP Workforce Now is an asset.
• Strong understanding of payroll regulations and tax laws.
• Excellent attention to detail and accuracy.
• Ability to prioritize tasks and manage time effectively to meet deadlines.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills, with the ability to work collaboratively with colleagues across departments.
• Discretion and integrity when dealing with sensitive and confidential information.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.