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Office Administrator (Part Time)



New York, NY, USA
Posted on Monday, July 8, 2024

Office Administrator (Part Time) POST NUMBER: 416390

New York, NY, US On-Site
June 30th, 2024
$ 22.00 - 22.00 hourly
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We are seeking a highly organized and proactive individual to join our team as an Office Administrator. The ideal candidate will be resourceful, detail-oriented, and capable of handling multiple responsibilities in a fast-paced environment. Please see additional details below:

Industry: Fintech
Temp to perm
Location: Midtown Manhattan
Pay: $22/hr
Schedule: Monday - Friday
9am-1pm (PART TIME) - flexible
Fully onsite

•In this role, you will provide administrative support to our management team while ensuring the smooth operation of our office
•Oversee the day-to-day operations of the office, including managing supplies, equipment, and facilities
•Coordinate office maintenance and repairs as needed, ensuring a safe and comfortable work environment
•Implement and maintain office policies and procedures to optimize efficiency and productivity
•Assist with various administrative tasks, such as managing correspondence, filing documents, and maintaining records
•Handle printing, faxing, mail/overnight packages, and email/messages
•Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of the filing system and contacts database
•Handle incoming calls and emails, directing inquiries to the appropriate person or department
•Organize and schedule meetings, appointments, and events, ensuring timely communication and coordination
•Sort and triage mail; maintain e-mail and other address directories
•Coordinate company events, meetings, and conferences, including logistics, catering, and materials preparation
•Assist in planning and executing special events, such as employee appreciation events and team-building activities
•Facilitate communication and coordination between departments, teams, and external partners as needed
Liaise with vendors, suppliers, and service providers to ensure timely delivery of goods and services

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

  • the individual’s skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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