PayBill Coordinator Specialist POST NUMBER: 417181

Job Description

Job Title: Pay Bill Coordinator Reports To: Pay Bill Manager
Department: Finance Job Status: Full-Time
FLSA Status: Non-Exempt Location: Salt Lake City, UT

POSITION SUMMARY:

• Obtain signed work records from Physicians and clients in a timely manner.
• Process and reconcile rental car statements, corporate MasterCard accounts and miscellaneous expenses with correct coding.
• Laser-focus attention to detail and quality control.
• Collaborate with accounting teams.
• Assign reasonable accrual for missing provider work records at month-end close.
• Assign reasonable accrual for missing vendor invoices for assignment related travel expenses.
• Prioritize work using the VISTA application, and maintain complete, accurate records of all activities.
• Work efficiently with Windows-based computer applications including Word and Excel, and demonstrate the ability to quickly master VISTA’s proprietary computer application.
• Other duties as may be assigned.
• Adheres strictly to weekly, bi-weekly, semi-weekly and monthly billing deadlines.

• Processes billing adjustments to customer accounts in a timely fashion.
• Adheres to and complies with information systems security.

• Assists Finance, HR and Pay/Bill departments with special projects as needed.
• Performs other duties as assigned.

• High school diploma or equivalent, or equivalent combination of education and experience preferred.

• A minimum of 2 years of experience in customer service preferred.

• Ability to work under pressure to meet rigid timelines.
• Excellent communication skills to interact with external as well as all levels of internal customers.
• Demonstrated analytical and research skills.
• Excellent customer service and telephone etiquette.
• Ability to handle multiple tasks.
• Ability to focus on details, ensure appropriate follow-up occurs.
• Ability to prioritize work utilizing appropriate sense of urgency.
• Strong computer skills a must, including knowledge of Microsoft Office with emphasis on Word and Excel.

Ability to work in rapidly changing environment.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.