AP / AR Specialist POST NUMBER: 420366

Accounts Payable/Accounts Receivable Specialist

About Us:
Our client is a leading name in the manufacturing industry, dedicated to quality and innovation. We are looking for a skilled Accounts Payable/Accounts Receivable (AP/AR) Specialist to join their finance team. In this role, you will ensure smooth financial operations by managing payables and receivables, crucial to supporting our manufacturing processes.

Key Responsibilities:

Accounts Payable:

• Invoice Processing: Review, verify, and process invoices from suppliers and vendors, ensuring accuracy and compliance with company policies and procurement procedures.
• Payment Management: Schedule and execute timely payments, including checks, electronic transfers, and ACH transactions. Maintain payment schedules to optimize cash flow.
• Vendor Reconciliation: Reconcile supplier statements, resolve discrepancies, and manage vendor accounts to ensure accurate financial records.
• Record Keeping: Maintain detailed records of accounts payable transactions, including documentation for audits and compliance.

Accounts Receivable:

• Invoice Creation: Generate and issue customer invoices based on sales orders, ensuring accuracy and adherence to contract terms.
• Payment Processing: Track and record incoming payments, including checks, electronic transfers, and credit card transactions. Apply payments to customer accounts accurately.
• Collections Management: Monitor accounts receivable aging reports, follow up on overdue invoices, and coordinate with customers to resolve payment issues.
• Account Reconciliation: Reconcile customer accounts and resolve any discrepancies to ensure accurate financial reporting.

General Responsibilities:

• Reporting: Prepare and analyze accounts payable and receivable reports, providing insights into cash flow and financial status.
• Cross-Departmental Coordination: Collaborate with the purchasing, sales, and production teams to ensure alignment between financial records and operational activities.
• Process Improvement: Identify and recommend process improvements to enhance efficiency in accounts payable and receivable functions.

Minimum Requirements:

• Experience: 3 years of experience in accounts payable and receivable, preferably in a manufacturing environment.
• Education: Associate’s degree in Accounting, Finance, or a related field; Bachelor’s degree is a plus.
• Skills: Proficiency in accounting software and Microsoft Excel. Familiarity with manufacturing-specific financial practices and inventory management is highly desirable.
• Attention to Detail: Strong organizational skills with a high level of accuracy in managing financial transactions and reconciliations.
• Communication: Excellent interpersonal and communication skills for effective interaction with vendors, customers, and internal teams.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.