Receptionist POST NUMBER: 422106

• Greet visitors; handle incoming calls, faxes and emails with quality service which meets and/or exceeds established service standards.
• First impression for guests; both appearance and conduct must remain consistent with our client's professional image and environment.
• Perform general administrative duties including maintenance of conference center schedule.
• Ensure guests sign-in and follow security procedures.
• Sign for deliveries and notify recipients.
• May process incoming payments.
• Edit, organize, and create daily company-wide communication.
• Maintain and update Front Desk Manual.
• Ensure certified letters and certificates of mailing are recorded properly.
• Serve as back-up to Corporate Services Specialist as needed.
• Oversee company event sign-ups including managing fees for multiple events.
• Track building maintenance complaints and problems; coordinate with Director of Corporate Services or Specialist to ensure problems are resolved.
• May assist with Corporate Services invoicing process.
• Assist with mail processing.
• Take initiative to assist with projects for other departments and other duties assigned.
• Understand the interconnectivity of all client departments.
• Participate in cross-functional teams.
• Regularly run local errands as needed.
• Meet or exceed supervisor’s expectations for productivity, quality, continuous improvement, and goal accomplishment.
• Contribute to client success by identifying opportunities and making recommendations that may lead to improved processes.
• Regular and predictable on-site attendance is required.
• Ability to work remotely on a limited basis, as business needs dictate.
• Complete special projects and other duties assigned.

• High School diploma and 5 years of successful professional or corporate-level administrative support work OR Associate degree or above with 24 months of successful, professional, or corporate-level administrative support work
• Valid Driver’s License required
• Effective interpersonal skills and the ability to work independently and recognize when and how to collaborate with others.
• Good keyboarding skills and proficient with Microsoft Suite of Products including Outlook, Word and Excel and able to gain proficiency quickly with other software programs.
• Ability to efficiently manage multiple projects.
• Frequently required to reach with hands and arms and utilize a computer for significant periods of time.
• Occasionally required to stand, walk, and stoop.
• May utilize a telephone and video conferencing software for extended periods of time.
• May be required to operate a motor vehicle and/or sit for extended periods of time in a motor vehicle.
• The employee must occasionally lift and/or move up to 30 pounds.

• Benefits are available on DAY ONE. This role is eligible for 88 hours of front-loaded vacation, prorated for the first year. 9 holidays, two floating holidays, prorated for the first year, and a community service day are also included. Jeans ok daily (but polished look) Full, robust benefit package. EVERYONE gets $50 per pay period as a WFH stipend, even if they are fully onsite

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.