Accounts Receivable Clerk POST NUMBER: 422457

Job Title: Accounts Receivable Clerk

About Us: Our client is a premier hospitality company dedicated to delivering outstanding guest experiences. With a commitment to quality service and meticulous attention to detail, we aim to exceed expectations in every aspect of our operations.

Job Overview: As an Accounts Receivable Clerk, you will be a key player in managing the company’s financial transactions. Your role will focus on ensuring that incoming payments are processed efficiently and accurately, contributing to the company’s positive cash flow and financial health.

Key Responsibilities:

• Invoice Generation:

  • Create and send accurate invoices to clients/customers promptly, ensuring compliance with company policies and contract terms.

• Payment Management:

  • Record and apply incoming payments to customer accounts, ensuring accuracy and timely processing.

• Account Reconciliation:

  • Reconcile the accounts receivable ledger regularly to confirm that all payments are correctly recorded and resolve any discrepancies.

• Collections and Follow-Up:

  • Proactively follow up on overdue accounts, communicate with clients/customers to address and resolve payment issues, and ensure timely collections.

• Credit Control:

  • Assess credit terms and perform credit evaluations on new customers. Monitor credit risk and recommend adjustments as necessary.

• Reporting:

  • Generate and provide regular reports on the status of accounts receivable, including aging reports and cash flow forecasts.

• Record Keeping:

  • Maintain detailed and accurate records of all accounts receivable transactions, supporting documentation, and correspondence.

• Customer Service:

  • Deliver exceptional service to clients/customers, addressing billing inquiries and resolving payment discrepancies with professionalism and efficiency.

Requirements:

• Education: High school diploma or equivalent required; additional coursework in accounting or finance is a plus.
• Experience: Previous experience in accounts receivable or a related field is preferred.
• Skills: Proficiency in Microsoft Office, especially Excel; strong attention to detail and organizational skills.
• Communication: Excellent verbal and written communication abilities.
• Team Collaboration: Ability to work effectively with colleagues across various departments.

Application Instructions:

If you are detail-oriented, have a passion for accurate financial management, and thrive in a collaborative environment, we encourage you to apply for this opportunity to join our client’s dynamic team.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.