Accounts Payable Associate POST NUMBER: 425003

Job Title: Accounts Payable Associate

Job Summary:
Our manufacturing client is seeking a detail-oriented and organized Accounts Payable Associate to join their finance team. The ideal candidate will be responsible for processing invoices, managing vendor relationships, and ensuring accurate and timely payments to support the organization’s operational efficiency.

Key Responsibilities:

• Process and verify invoices for goods and services, ensuring accuracy and compliance with company policies and manufacturing standards.
• Review and reconcile vendor statements, maintaining accurate accounts payable records.
• Manage vendor inquiries and resolve discrepancies related to invoices and payments in a timely manner.
• Prepare and process payment runs, including checks and electronic payments, in accordance with established timelines.
• Maintain organized documentation for all accounts payable transactions to support audit requirements.
• Assist with month-end closing activities, including reconciliations and financial reporting.
• Collaborate with procurement and production teams to ensure proper approval of invoices and adherence to budgetary guidelines.
• Support audits by providing necessary documentation and responding to auditor inquiries.
• Stay updated on industry best practices and changes in regulations affecting accounts payable and manufacturing operations.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field preferred; relevant experience in accounts payable will also be considered.
• Minimum 2-5 years of experience in accounts payable, preferably in a manufacturing environment.
• Proficiency in accounting software (e.g., QuickBooks, SAP, or similar) and Microsoft Excel.
• Strong attention to detail and accuracy in processing financial transactions.
• Excellent communication and interpersonal skills, with the ability to work collaboratively across departments.
• Ability to manage multiple tasks and meet deadlines in a fast-paced manufacturing setting.

Preferred Skills:

• Knowledge of manufacturing accounting principles and practices.
• Experience with vendor management and negotiation.
• Familiarity with electronic payment systems and automated invoicing.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.