HR Generalist POST NUMBER: 426532

Job Summary

The HR Generalist will be responsible for managing day-to-day human resources operations, with a focus on performance management, benefits administration, and biweekly payroll processing. This role requires a well-rounded HR professional who can handle a variety of HR functions while ensuring compliance with legal and regulatory requirements. The ideal candidate has experience in employee relations, performance management systems, and administering employee benefits.

Key Responsibilities

Performance Management

• Performance Reviews: Administer the performance management process, including scheduling, tracking deadlines, providing tools and resources to managers, and ensuring timely completion of employee evaluations.
• Goal Setting: Work with managers to develop employee goals and key performance indicators (KPIs) that align with departmental and company objectives.
• Employee Development: Collaborate with department heads to identify development needs, coordinate training programs, and support employees’ career growth.
• Feedback & Coaching: Provide managers with guidance on giving constructive feedback, managing performance issues, and fostering a culture of continuous improvement.
• Performance Improvement Plans (PIPs): Assist in developing and monitoring performance improvement plans for underperforming employees, ensuring documentation and follow-up.

Benefits Management

• Benefits Administration: Manage employee benefits programs, including health, dental, vision, life insurance, disability, 401(k), and other voluntary benefits. Ensure timely enrollment, changes, and termination of benefits.
• Open Enrollment: Coordinate and administer the annual benefits open enrollment process. Communicate benefits options to employees and ensure smooth transitions.
• Employee Inquiries: Serve as the primary point of contact for employee questions about benefits, eligibility, and claims. Liaise with benefit providers to resolve issues.
• Compliance: Ensure compliance with relevant laws and regulations, including ERISA, COBRA, FMLA, ACA, and HIPAA. Prepare and file required reports and documents.
• Wellness Programs: Assist in developing and implementing employee wellness initiatives to promote a healthy work environment and improve employee engagement.

Payroll Administration

• Biweekly Payroll Processing: Process biweekly payroll accurately and on time, ensuring all employee hours, overtime, deductions, and benefits are calculated correctly. Work with payroll software to manage employee data.
• Payroll Audits: Conduct regular payroll audits to ensure compliance with federal and state wage laws and correct any discrepancies.
• Timekeeping Systems: Maintain and update the timekeeping system, ensuring all employees' hours are tracked accurately. Provide training to employees on proper use of the system.
• Tax and Benefits Deductions: Ensure appropriate deductions for taxes, benefits, and garnishments are applied correctly. Prepare payroll tax reports as needed.

Employee Relations

• Employee Support: Provide guidance and support to employees on HR-related matters, including policies, procedures, and benefits.
• Conflict Resolution: Assist in handling employee relations issues, including investigations, disciplinary actions, and mediation of disputes.
• Policy Implementation: Ensure HR policies are consistently applied across the organization. Update and communicate HR policies as necessary.
• Onboarding & Offboarding: Oversee the onboarding process for new hires, including orientation and benefits enrollment. Conduct exit interviews and manage offboarding procedures.

Compliance & Record Keeping

• Legal Compliance: Ensure compliance with all federal, state, and local employment laws and regulations, including FLSA, FMLA, ADA, and EEO.
• HRIS Management: Maintain accurate employee records in the Human Resources Information System (HRIS), including personal information, employment status, and benefits elections.
• Reporting: Generate regular reports on HR metrics such as turnover, absenteeism, performance, and benefits participation. Use data to identify trends and recommend improvements.

Qualifications & Skills

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• 3-5 years of HR experience, with a focus on performance management, benefits administration, and payroll processing.
• Solid understanding of HR best practices, including knowledge of labor laws and regulatory compliance.
• Proficiency in payroll and HR software (e.g., ADP, Paylocity, or similar systems).
• Strong attention to detail, with excellent organizational and problem-solving skills.
• Excellent interpersonal and communication skills, with the ability to handle sensitive and confidential matters.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• PHR or SHRM-CP certification is a plus.

Working Conditions

• Primarily office-based with occasional travel to job sites or other company locations as needed.
• Full-time position, Monday through Friday, with flexibility for additional hours during peak times (e.g., open enrollment, performance reviews).

Salary & Benefits

• Competitive salary, based on experience and qualifications.
• Comprehensive benefits package including health, dental, and vision insurance.
• 401(k) retirement plan with company matching.
• Paid time off (PTO), holidays, and other employee perks.

This role offers an opportunity to contribute to the success of a growing company by supporting the full spectrum of human resources operations, from performance management to benefits and payroll administration.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.