AR Manager POST NUMBER: 426913

Job Summary:

We are seeking a detail-oriented Accounts Receivable (AR) Manager to lead and optimize our receivables operations within a fast-paced packaging company. The AR Manager will oversee the entire accounts receivable process, ensuring timely collection, accurate record-keeping, and effective collaboration with customers and internal departments. This role is vital to ensuring the company’s cash flow remains healthy while maintaining positive relationships with customers.

Key Responsibilities:

1. Accounts Receivable Management:

   • Oversee and manage the full AR cycle, including invoicing, collections, and dispute resolution.
   • Monitor outstanding balances and ensure timely follow-up on overdue payments.
   • Develop, implement, and enforce AR policies and procedures to ensure compliance and efficiency.

2. Credit Control & Customer Relationship Management:

   • Assess customer creditworthiness and recommend appropriate credit limits.
   • Build and maintain strong relationships with customers to manage payment terms and resolve disputes promptly.
   • Collaborate with the sales team to align payment terms with sales agreements and resolve invoicing discrepancies.

3. Reporting & Analysis:

   • Prepare regular reports on AR aging, collection status, and cash flow forecasts.
   • Analyze AR data to identify trends, risks, and improvement opportunities.
   • Provide recommendations to senior management on credit policies and cash management strategies.

4. Team Leadership:

   • Lead, train, and develop a small team of AR specialists.
   • Set performance goals, monitor team progress, and foster a culture of continuous improvement.

5. Systems & Process Improvement:

   • Identify opportunities for automation and process enhancements within the AR function.
   • Ensure the proper use of ERP systems and accounting software to maintain accurate and up-to-date AR records.
   • Collaborate with IT and other departments to streamline AR workflows and support system implementations.

6. Compliance & Audits:

   • Ensure compliance with company policies, accounting standards, and regulatory requirements.
   • Support internal and external audits related to the AR function.

Qualifications & Skills:

• Education: Bachelor’s degree in Accounting, Finance, or Business Administration (or equivalent).
• Experience: 5 years of experience in accounts receivable, with at least 2 years in a supervisory or managerial role (experience in the packaging or manufacturing industry preferred).
• Technical Skills: Proficiency with ERP/accounting systems (e.g., SAP, Oracle, or NetSuite) and advanced knowledge of Microsoft Excel.
• Leadership Skills: Proven ability to lead and mentor a team.
• Analytical Skills: Strong attention to detail, with the ability to analyze AR metrics and provide actionable insights.
• Communication: Excellent communication and negotiation skills, with the ability to collaborate effectively across departments and with customers.
• Problem Solving: Strong critical thinking skills with the ability to manage disputes and resolve payment issues.

Key Performance Indicators (KPIs):

• Reduction in DSO (Days Sales Outstanding)
• Percentage of overdue invoices collected
• AR aging ratio performance
• Timely and accurate AR reporting
• Customer satisfaction and relationship management

Why Join Us?

At [Company Name], we are committed to delivering innovative and sustainable packaging solutions. As an AR Manager, you will play a crucial role in maintaining our financial health while helping us foster long-term relationships with our customers. Join a collaborative environment that values continuous learning and growth.

Application Process:
Please send your resume and cover letter to [Insert Contact Information].

This role offers a competitive salary, benefits package, and opportunities for professional development.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.