Accounting Specialist POST NUMBER: 427061

• Financial Support
  • Reviews and processes payments for Council members’ claims and staff expenses.
  • Codes invoices according to budget and approver input
  • Receives, distributes for approval, forwards and archives expense claim forms
  • Reconciles bank statements with QuickBooks entries for chequing, credit card clearing and savings accounts.
  • Prepares information package for annual audit and answers auditor’s questions about Petty Cash, Accounts Payable and Accounts Receivable.
  • Assists Director, Corporate Services with preparation and troubleshooting of financial reports, budgets, financial analysis and general journal entries.
  • Manages Accounts Receivable in collaboration (e.g. revenue recognition of registration fees with Registration, payment of cost orders by Professional Conduct).
  • Responsible for maintenance of financial records including profit and loss statements, balance sheets, variance reporting, accounts payable and receivable, and expense claims.
  • Responsible for treasury functions which include bank deposits, preparation of bank drafts, maintenance of bank balances and monthly reconciliation of database to bank and Moneris.
  • Assist with all financial statements/reports for internal and external users for review by Director, Corporate Services.
  • Supports the Director, Corporate Services by working with auditors and external advisors to ensure the accuracy and reliability of annual financial reports
  • Prepares financial dashboard information required for quarterly reports.
  • Process Payroll
• General
  • Completes data entry and ensures the electronic and paper system files for assigned activities are accurate
  • Identifies process quality issues or opportunities for potential improvement and presents solutions.
  • Provides support to cross-functional teams as required

• Post-secondary degree in accounting or equivalent experience.
• 3-5 years’ experience of relevant experience
• Strong knowledge of QuickBooks, ADP, RBC PayEdge, Excel
• Developed analytical skills and attention to detail.
• Excellent oral, written and interpersonal communication skills.
• Highly customer service oriented.
• Ability to prioritize and manage conflicting demands.
• Demonstrated organizational and problem-solving skills.
• Ability to work effectively both independently and within a team environment

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.