Leasing Coordinator POST NUMBER: 427873

Job Title: Leasing Transaction Coordinator
Location: Orange County, CA
Employment Type: Full-Time

About the Opportunity:
Vaco is recruiting for our esteemed commercial real estate client, a mid-sized investment and ownership group with a diverse portfolio that includes office, retail, industrial properties, and substantial land holdings. They are seeking a skilled Leasing Transaction Coordinator to support the Leasing Director in facilitating and managing leasing transactions across their robust portfolio. This role is ideal for a proactive professional passionate about the transactional side of commercial real estate.

Key Responsibilities:

• Brokerage Coordination: Manage relationships with third-party brokers, ensuring effective communication and smooth listing processes.
• Marketing Oversight: Coordinate marketing efforts for property vacancies, ensuring each listing is presented to a high standard.
• LOI Drafting & Negotiation: Assist in preparing and negotiating Letters of Intent, aiming for clear, advantageous terms for all parties.
• Tenant Relations: Serve as a key contact for tenants, providing professional and timely responses to support positive leasing experiences.
• Lease Documentation: Collaborate with in-house resources and external legal counsel to assist in lease preparation and finalization.

Qualifications:

• Experience: 3–5 years in commercial real estate, specifically in leasing and transaction coordination.
• License: Interest in or progress toward a Real Estate License is preferred.
• Technical Skills: Proficiency in Excel, Argus, Outlook, and strong writing skills for documentation and communication.
• Core Strengths: Exceptional organizational abilities, strong critical thinking, attention to detail, and effective communication skills.
• Mindset: A self-starter who thrives on the transactional side of real estate and enjoys the nuances of deal-making.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.