Payroll Supervisor POST NUMBER: 432543

Job Summary

The Payroll Manager oversees and manages the organization's payroll processes to ensure timely, accurate, and compliant payment of salaries, benefits, taxes, and deductions. This role involves supervising payroll staff, maintaining payroll systems, and ensuring adherence to legal regulations and company policies.

Key Responsibilities

1. Payroll Administration
2. Oversee and manage the end-to-end payroll process for all employees.
3. Ensure accurate calculation of wages, bonuses, commissions, and deductions.
4. Maintain compliance with federal, state, and local payroll laws and regulations.

5. Team Leadership
6. Supervise and support payroll team members, providing training and guidance as needed.
7. Establish and maintain a high level of accuracy and efficiency within the team.

8. Systems Management
9. Manage payroll software and systems, ensuring they are up-to-date and functioning effectively.
10. Collaborate with IT and vendors to address system upgrades and troubleshooting.

11. Compliance and Reporting
12. Ensure timely filing of tax forms, reports, and payments to government agencies.
13. Conduct regular audits of payroll procedures to ensure compliance and accuracy.
14. Prepare reports for senior management, including payroll summaries, overtime analyses, and cost projections.

15. Employee Support
16. Address payroll-related inquiries and resolve discrepancies in a timely and professional manner.
17. Communicate changes in policies, benefits, or regulations that impact payroll processing.

18. Process Improvement
19. Evaluate and refine payroll procedures to enhance efficiency and accuracy.
20. Implement best practices and automation solutions to streamline payroll operations.

Qualifications

1. Education
2. Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.

3. Experience
4. Proven experience (5 years) in payroll management or a related role.
5. Prior experience supervising or leading a team is preferred.

6. Skills and Competencies
7. In-depth knowledge of payroll laws, regulations, and best practices.
8. Proficiency in payroll software (e.g., ADP, Workday, Paycom) and Microsoft Office Suite.
9. Strong analytical skills and attention to detail.
10. Excellent communication and interpersonal skills.
11. Ability to handle confidential information with integrity and discretion.

12. Certifications (Preferred)
13. Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).

Working Conditions

• Full-time position, primarily office-based with occasional remote work options.
• May require extended hours during payroll deadlines or audits.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.