HRIS and Benefits Administrator POST NUMBER: 432270

• HRIS: System and workflow setup and user management
• Create reports for both company requirements, as well as government required reporting, such as ACA and EEO-1.
• Benefits and 401k administration: This individual will partner with the VP of People and Culture, CFO, and the benefits broker to administer the company’s benefits and 401k plans.
• Compliance: Keep up with changing federal and state laws and regulations to ensure company policies and processes are in compliance
• Workers Compensation: Manage workers compensation claims
• Leave of Absence: Manage all leave of absence requests and tracking

• Manage HRIS system implementation. This includes partnering with stakeholders, managing RFP process, and attending demos to pick the right system, as well as managing the implementation of that system once chosen
• Manage the HRIS system administration, including user setup, workflow management, manager assistance
• Partner with L&D on all HRIS manager and user training
• Partner with Employee Experience Manager on Performance Review setup in the HRIS system
• Create and manage system generated reports of all sorts, for HR, company leadership, community leaders
• Manage all government required reporting, such as ACA and EEO-1
• Partner with VP of People and Culture, CFO, and Benefits Broker on benefit plan administration, including system set up, open enrollment communication and meetings, and answering day to day benefit questions
• Partner with VP of People and Culture, CFO, and 401k plan administrator on 401k plan administration, including system administration, integration with HRIS system, approving payroll reports, new hire communication, and answering day to day questions

• Bachelor’s degree in Information Technology, Human Resources, Business, or related field
• At least three years’ experience in employee benefits
• At least three years’ experience managing an HRIS system
• A strong understanding of employment law
• Experience with LoA, FMLA, and ADA compliance
• Advanced knowledge of Excel and the ability to create reports and graphs
• Proven experience with compliance reporting such as ACA and EEO-1
• Experience as 401(k) plan administrator

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.