Junior Payroll Accountant POST NUMBER: 433018

• Under the supervision of the Director of Payroll, pays employees by the centralized processing of bi-weekly payrolls and issuing paychecks or direct deposits to bank accounts
• Maintains payroll information/tables/files by directing the collection, calculation, & entering of data.
• Overseeing the maintenance of systems tables and files to ensure accurate & timely payments & reporting.
• Prepares reports and provides payroll information by reviewing/compiling summaries of earnings, direct deposits, federal payroll taxes, garnishments, and other deductions; extracting data from system files and tables for specialized reporting; coordinating with the Director of Payroll.
• Determines the accuracy of payroll information by balancing the payroll accounts and resolving payroll discrepancies; under the supervision of the Director of Payroll, coordinates the payroll interface process to accurately report payroll costs on the general ledger.
• Collaborates with employees and management to communicate various payroll related policies, procedures, laws, standards, and government regulations.
• Assists the Human Resource Department with issues related to withholding, certain employee benefits (e.g. health, life insurance, unemployment, and workers compensation), and other HR or Finance related issues such as job codes under the supervision of the Director of Payroll.
• Provides administrative support, such as but not limited to, correspondence generation, record keeping, file maintenance, and payroll management data entry.

• Accounts payable and receivable: ensures accurate transaction records and performing procedures for accounts payable and receivable for RE portfolio
• Financial reporting: prepares monthly financial reports under supervision of the Assist Controller of RE
• Financial record maintenance: maintains financial records to support accounting activities
• Budget and grant management: works with the grant management team to ensure expenses are properly allocated between RE and grants GLs
• Audit and reconciliation: assists the Assist Controller of RE with audits and reconciliations
• Payroll: prepares payroll intercompany entries, documents transactions under supervision of
• Data entry: supports the team with data entry related to clerical and administrative tasks

• 1-3 years of payroll experience
• Bachelor's Degree
• Excel (Pivot Tables, V-lookups)
• Assist bi-weekly payroll processing (300 employees) not responsible for running it independently.
• Assist with Payroll reporting, ensure compliance, prepare taxes, deductions, and employee benefits.
• Data Management and Reconciliation: resolve discrepancies, and support general ledger payroll entries under the Director of Payroll's supervision.
• Collaborate with HR and employees on payroll-related policies, benefits, and compliance issues, while providing administrative support for payroll data and records.
• Assist with AP/AR for the real estate portfolio, and maintain accurate records.
• Assist with audits, reconciliations, and grant expense allocation, ensuring adherence to budgets and reporting standards.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.