Payroll Manager - 6 Month Contract POST NUMBER: 434262

• Serve as the Canada payroll subject matter expert and lead.
• Responsible for the Canada payroll function, including leading, managing, developing and mentoring of a Payroll Specialist and the execution of payroll in accordance with legislation and SOX requirements defined for the Canada payroll process.
• Acting as back-up to the Payroll Specialist.
• Supervising the preparation and submission of semi-monthly payrolls including reviewing and approving payroll reconciliations in-line with procedures, policies, and SOX (Sarbanes-Oxley) controls.
• Assesses and resolves escalated payroll issues and discrepancies.
• Responsible for maintenance of payroll processes, procedures and controls ensuring up to date as business/processes evolve.
• Lead and review the year end payroll calculations, reconciliations, filings, (T4’s, T4A’s, Releve1, T2200, EHT, CNESST, Alberta Worker Comp, Worksafe BC etc) to ensure issued in accordance with CRA (Canada Revenue Agency) and other regulatory requirements, including other jurisdictions (i.e. United Kingdom [P60’s, P11D’s], Germany and Spain).
• Own and maintain payroll SOX compliance, design of internal controls and process maps.
• Perform quarterly ADP WFN user access reviews.
• Lead and manage any payroll audits that may arise because of regulatory, internal, and external audits.
• Provide support on financial audits that require inputs from payroll, working closely with the finance team.
• Stay current on the latest regulatory changes with respect to payroll and benefits to ensure payroll policy adherence and compliance per province.
• Ensure an environment of continuous improvement is maintained to sustain maximum efficiency by researching, recommending, and implementing new or enhanced policies, procedures and processes to improve operational effectiveness.
• Work closely with the Talent and Culture and Benefits team in all compensation and benefit related developments, ensuring all changes are communicated to the relevant stakeholders in a timely manner.
• Performs other duties as assigned.

• Canadian Payroll Association designation a must
• Post-secondary education in Business Administration, Finance, or Accounting. CMA/CGA/CA/CPA designation preferred.
• 5 years of progressive Canada payroll experience in a management role, including supervision of one or more direct reports. Previous management experience a must.
• Experience with Ontario payroll a must and Quebec payroll knowledge an advantage.
• Proficiency in interpreting policies, procedures, benefits and pension guidelines.
• Knowledge of relevant payroll and benefits legislation including CRA requirements laws, regulations, and guidelines as well as Employment Standards legislation.
• Knowledge of relevant tax requirements, including HST and QST requirements laws, regulations and guidelines.
• Knowledge of accounting as related to payroll, benefits and RRSP/DPSP, including in-depth knowledge of analysis and reconciliation.
• Knowledge of restricted stock units are a benefit.
• Knowledge of ADP WFN (Payroll software), Workday (HRIS) and Oracle Financials (ERP) a plus.
• Strong analytical skills and background, financial acumen and attention to detail.
• Ability to work with a high degree of autonomy of discretion and a strong self-starter and a multi-tasker
• High quality written and verbal communication skills and ability to communicate effectively cross-functionally and globally in a growing and ever-changing environment
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Access, Outlook).
• Customer-service-oriented approach.
• A high degree of reliability and attention to detail required.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.