AP/AR Specialist POST NUMBER: 439939

• Review and process invoices from vendors, ensuring accuracy and compliance with company policies.
• Match invoices to purchase orders and delivery receipts.
• Prepare and process payment runs (checks, ACH, wire transfers) to vendors and suppliers.
• Schedule payments and ensure all payments are made on time to avoid late fees.
• Communicate with vendors regarding payment inquiries, discrepancies, or issues.
• Ensure vendor account information is up to date.
• Review and process employee expense reports.
• Ensure compliance with company policies and procedures.
• Maintain accurate records of accounts payable transactions.
• Reconcile accounts and resolve discrepancies.
• Prepare and issue customer invoices according to sales contracts or purchase orders.
• Ensure accuracy in billing terms, pricing, and customer details.
• Monitor and follow up on overdue accounts and assist in collections efforts.
• Communicate with customers regarding outstanding payments, payment arrangements, and disputes.
• Apply customer payments to appropriate accounts and resolve any discrepancies.
• Maintain accurate records of customer payments and accounts receivable transactions.
• Prepare monthly AR reports and aging reports.
• Perform monthly bank reconciliations to ensure all payments and receipts are accurately recorded.
• Assist in the preparation of financial reports as required by management, including AP and AR aging reports.
• Ensure compliance with accounting policies, procedures, and applicable regulations.
• Assist with external audits by providing necessary documentation and explanations.
• Recommend improvements to processes for efficiency and accuracy in accounts payable and receivable operations.

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
• 2 years of experience in accounts payable and receivable roles.
• Advanced Excel experience and familiarity with accounting software.
• Strong attention to detail and organizational skills.
• Excellent communication skills, both written and verbal.
• Ability to prioritize tasks and manage multiple deadlines.
• Strong analytical and problem-solving skills.
• Knowledge of basic accounting principles.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.