Project Manager POST NUMBER: 447040

• There is a possibility for direct hire but can't promise
• Local candidates to the Sotheastern Region of Wisconsin are preferred.
• "No 3rd party candidates will be reviewed."

• Set key project milestones and timelines within your first week.
• Build detailed project plans—including resource hours—within your first month.
• Run weekly reviews with the team to track tasks, progress, and blockers.
• Assign ownership, define deadlines, and keep everyone accountable.
• Work closely with vendors to ensure timely delivery of essential components.
• Forecast team resource needs at least three weeks in advance.
• Lead the planning and execution of migrations, cutovers, and go-live events.

• Define and document a clear project budget within the first month.
• Coordinate hardware/software quotes and align purchases with budget targets.
• Partner with sponsors for quote approvals and purchase orders.
• Track service utilization and monitor project burn rate.
• Regularly review the budget with the team and flag scope changes immediately.

• Provide weekly status reports to stakeholders and sponsors.
• Lead productive weekly team check-ins to ensure alignment and momentum.
• Host recurring check-ins with project sponsors to review progress and risks.
• Maintain issue and risk logs to stay ahead of roadblocks.
• Manage TSA tracker to ensure all service transitions are completed on time.
• Deliver clear project handoffs and documentation at project close.

• Proven success managing IT infrastructure projects—from planning through execution.
• Strong working knowledge of networking, servers, security tools, Active Directory, and email migrations.
• Excellent communication, organization, and leadership skills.
• Confidence managing vendors, budgets, and cross-functional teams.
• Familiarity with project management frameworks (Agile, Waterfall, or hybrid).

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.