Accounts Payable Coordinator POST NUMBER: 413548

Client: Law Firm
Role: Accounts Payable Coordinator
Pay Rate: $50,000- $60,000

Location: FULLY ONSITE (Woodbury 11797)
POSITION SUMMARY:

Job Description:
The Accounts Payable Coordinator will utilize their knowledge and administrative skills to help the finance department and assist with day-to-day clerical services.

• Codes items as invoices, expense reports, check requests, etc., with correct accounts to ensure proper entry into the financial system in an accurate, efficient, and timely manner.
• Handles vendor correspondence via phone or email.
• Investigates and resolves issues associated with processing of vendor invoices.
• Reconcile vendor statements.
• Prepares batch check runs to upload to our automated system .
• Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Files, maintains, and distributes accounting documents, records, and reports.
• Assist in streamlining and improving the accounts payable process.
• Performs other duties as required to support the Accounting Department and firm operations.

• The right candidate will need to deliver consistent, high-quality support in a fast-paced environment.
• Attention to detail, time management, a strong working knowledge of Excel, and the ability to work within a team are critical to being successful in this role.
• Excellent interpersonal and communication skills, with ability to communicate effectively with a diverse group of attorneys and staff.
• Accounting Degree preferred with good understanding basic principles of accounting and bookkeeping.
• Ability to organize, prioritize, and follow up on numerous tasks and complete them under time constraints.
• Ability to work well in a team environment, as well as work independently.

Knowledgeable with Concur, Chrome River, Stampli or similar expense processing platforms.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.