AR Manager POST NUMBER: 433660

Key Responsibilities:

• Lead and Manage the Accounts Receivable Team:

  • Supervise a team of accounts receivable clerks and ensure daily operations run smoothly.
  • Provide coaching, training, and performance feedback to team members.
  • Allocate work efficiently and ensure deadlines are met.

• Invoicing and Billing:

  • Oversee the preparation and issuance of accurate and timely invoices to clients.
  • Ensure billing processes are aligned with company policies and client agreements.
  • Manage discrepancies in invoices and resolve any billing issues promptly.

• Collections and Cash Flow Management:

  • Monitor outstanding accounts and develop strategies to reduce overdue payments.
  • Establish and maintain effective relationships with clients to facilitate timely payments.
  • Identify and implement process improvements to streamline collections and minimize delinquent accounts.
  • Ensure compliance with credit policies and collection guidelines.

• Account Reconciliation and Reporting:

  • Oversee regular reconciliation of accounts receivable ledgers and bank statements.
  • Generate and review accounts receivable aging reports, tracking overdue balances.
  • Provide accurate and timely reports to senior management regarding the aging status and cash flow projections.

• Compliance and Documentation:

  • Ensure compliance with financial regulations and company policies.
  • Maintain complete and organized records of all transactions.
  • Assist with audits by providing necessary documentation and explanations.

• Continuous Process Improvement:

  • Identify opportunities for process enhancements to improve efficiency and accuracy in accounts receivable operations.
  • Implement automation tools and systems to streamline workflows and improve reporting.

Qualifications:

• Education:

  • Bachelor’s degree in Accounting, Finance, or a related field (or equivalent experience).

• Experience:

  • Minimum of 5 years of experience in accounts receivable, with at least 2 years in a supervisory or management role.
  • Proven track record in managing teams and optimizing accounts receivable processes.

• Skills and Competencies:

  • Strong knowledge of accounting principles and financial regulations.
  • Excellent organizational skills with the ability to manage multiple tasks and priorities.
  • High attention to detail and accuracy.
  • Proficient in accounting software (e.g., QuickBooks, SAP, or similar) and Microsoft Office Suite (Excel, Word, etc.).
  • Strong communication and interpersonal skills, with the ability to build relationships with internal teams and external clients.
  • Ability to analyze data and prepare detailed reports.

• Personal Attributes:

  • Strong problem-solving skills with a proactive approach.
  • Ability to work under pressure and meet deadlines.
  • High degree of professionalism and confidentiality.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.