Payroll Analyst POST NUMBER: 450584

The Analyst, Payroll role is divided equally between customer service/relations management and technical expertise, responsible for the administration of payroll for Canadian and US employees. Reporting to the Payroll Manager, the Analyst will be responsible for receiving, assessing, and validating HR and employee changes, entering pay and tax changes, and addressing general inquiries related to pay and tax. The role also involves auditing and analyzing multi-province/state employee transactions for accuracy, timely processing, and compliance.

The Analyst, Payroll will work closely with Human Resources and Accounting departments to ensure accuracy and timeliness when delivering and auditing pay.

• Verifies payroll outputs for accuracy, sensibility and overall correctness and mitigates as required before loading into system production.
• Executes standard audit data verification process for all payroll data to ensure information is correct and maintained properly, at both the employee and employer level.
• Validates accuracy of employee/payroll/tax records including auditing and analyzing records for compliance with established employment, labor, compliance, and company standards.
• Prepares variance and validation reporting including balancing and controlling earnings and deduction totals, inspecting system output such as registers and standard reports, determining and correcting out-of-balance conditions.
• Creates and prepares general ledger entries for interface in collaboration with HRIS and Finance.
• Monitors and files tax reports and forms; responds to tax inquires; completes quarterly and year end balancing.
• Runs existing structured and ad hoc reports for validation purposes, for inclusion in financial statements and to fulfill requests by management, HR, and Finance.
• Prepares wires and funds Payroll and Benefits; monitors for transaction completion and mitigates any stopped workflows.
• Wage garnishment support, processing, and validation
• Supports Union population across the US which includes processing and validation of union invoicing.
• Other administrative duties as assigned.
  

• Workday payroll knowledge
• Prior experience processing payroll in a multi-company, multi-jurisdiction environment
• Proven organizational and problem-solving skills.
• Previous analysis and audit experience
• Comfortable working in a fast-paced environment under tight deadlines
• Intermediate to advanced knowledge of MS Office applications, including excel (ex. functions, pivot tables, macros)
• System / database troubleshooting, utilization, and detail orientation to data integrity
• Payroll and time administration/timekeeping background including troubleshooting, compliance and reporting.
• Experience producing payroll utilizing an HRIS system. Workday experience would be an asset.
• Strong verbal and written communication
• Superior customer service skills
• Demonstrate good presentation skills.
  

• Effectively work with peers by leveraging differences in objectives and responsibilities
• Educates oneself on peers’ processes and directives
• Demonstrates a shared understanding of the overarching mandate the team is collectively seeking to accomplish while aligning priorities with built-in organization dependencies requiring teamwork.
• Reinforces team objectives through independent work, collaboration and communication
• Establishes an environment of mutual trust, respect and accountability
  

• Generates accurate and timely work-product based on criteria of assigned responsibilities
• Skillfully and promptly exhibits flexibility by working with Payroll Manager and available resources to adapt work to changing scenarios as required
• Demonstrates productive analytical thinking when it comes to solutioning
• Excellent verbal and written communication skills
• Provides superior customer service consistent with Brookfield’s global delivery standards
• Exhibits consistent and diligent attention to and application of detail
• Exercises sound judgment including appropriate escalation to management
• Demonstrate superior self-organization skills with reference to day-to-day operational responsibilities and assignments
• Utilizes problem-solving skills in a deliberate and well-considered manner to identify and resolve issues
• Exercises conscious and practical control over the amount of time spent on specific activities
• Comfortable working in a fast-paced environment under tight deadlines
• Provides and administers processes to support a high degree of customer service and supports staff to deliver payroll and answer enquiries under that orientation
• Focuses on the client needs for desired outcomes
  

• 3 years of relevant experience
• Payroll Compliance Practitioner (PCP) Certification preferred
• University or college degree (HR, Business Administration) required

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.