AP Manager POST NUMBER: 464758

Vaco is working to identify an experienced Accounts Payable Manager to lead and oversee all accounts payable operations for one of our most reputable clients. This role is responsible for ensuring accurate, timely, and compliant processing of vendor payments while managing the AP team, strengthening internal controls, and driving process improvements.

Key Responsibilities

• Manage day-to-day accounts payable operations, including invoice processing, payment runs, and vendor maintenance

• Lead, train, and mentor AP staff; manage workload distribution and performance

• Ensure timely and accurate processing of invoices in accordance with company policies and approval workflows

• Maintain strong internal controls and ensure compliance with accounting policies and regulatory requirements

• Oversee vendor relationships and resolve complex invoice or payment issues

• Review and approve payment runs (ACH, wire, check)

• Perform AP-related account reconciliations and support month-end close

• Partner with Procurement, Accounting, and Finance teams to improve AP processes and efficiency

• Support internal and external audits by providing documentation and explanations

• Drive process improvements, automation, and system enhancements within AP

Required Qualifications

• Bachelor’s degree in Accounting, Finance, or related field

• 5 years of accounts payable experience, including 2 years in a supervisory or managerial role

• Strong knowledge of AP processes, internal controls, and best practices

• Experience with ERP or accounting systems (e.g., NetSuite, SAP, Oracle, QuickBooks)

• Proficiency in Microsoft Excel

• Excellent organizational, leadership, and problem-solving skills

Preferred Qualifications

• Experience managing AP for a high-volume or multi-entity environment

• Exposure to 1099 reporting and vendor compliance

• Experience with AP automation tools (e.g., Tipalti, Bill.com, Coupa)
  
  
  

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.