Expense Report Specialist POST NUMBER: 465382

Title: Expense Report Specialist
Company: Renewable Energy Industry
Compensation: $20-25.80/hr - DOE

Job Description

We are seeking an experienced Expense Report Specialist to ensure compliance with corporate travel and expense policies while managing expense review and approval processes within our expense management platform. This role reports to the Corporate Travel & Expense Lead and involves close collaboration with employees across the organization, as well as providing support to the accounting team.

Responsibilities

• Review and audit employee expense reports and supporting documentation for compliance with travel and expense policies.
• Monitor aged items and missing receipts within the expense platform, including those related to former employees.
• Act as the primary point of contact for expense system inquiries, offering guidance and resolving issues promptly.
• Assist with employee training, system enhancements, and audit rule updates to improve reporting accuracy.
• Prepare and maintain documentation for audits, compliance reviews, and reporting requirements.
• Address non-compliant expense issues and escalate to management when necessary.
• Coordinate with Accounts Payable and employees to follow up on uncashed checks.
• Manage employee bank account setup and maintain vendor records to ensure accuracy and completeness.

Qualifications

• At least 6 months of auditing experience
• Strong attention to detail and ability to multitask in a fast-paced environment.
• High School Diploma plus two years of business school (accounting or bookkeeping) or equivalent experience.
• Proficiency in Microsoft Office, especially Excel.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to maintain confidentiality and handle sensitive financial data.
• Familiarity with audit procedures and internal controls.
• Highly organized with strong analytical skills and ability to meet deadlines.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.