Supervisor, Property Administration POST NUMBER: 465764

• Amazing company culture, dynamic team of professionals and an exciting work environment.
• Potential for career progression opportunities within their Property Management, Accounting, and Leasing divisions.

• Responsible for the day-to-day leadership of all property administrators that support the office portfolio.
• Ensure superior external and internal relations with all stakeholders including property management teams, accounting, leasing and investment management.
• Supervise direct reports to ensure high standards are maintained in accordance with established policies.
• Interact and effectively communicate on property financial performance both at the property and portfolio level, budget and other administrative process.
• Responsible for preparation of monthly management report to support property teams in analyzing monthly financials.
• Ensure tenant billings and year end adjustments are correct and conform to the lease.
• Administer lease summaries to ensure all requirements are understood and met by property teams.
• Oversee accounts receivable to ensure they are maintained at an acceptable level.
• Ensure Vendor Management policies and protocols are adhered to across the properties.
• Ensure data management and filing requirements are followed.
• Ensure Tenant Contact management requirements are met.
• In partnership with the Office leadership team, plan and coordinate administrative procedures and devise ways to streamline processes.
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency and ensure workload is evenly distributed.
• Ensure smooth and adequate flow of information within the team to facilitate awareness of portfolio performance and required reporting.
• Manage team to meet all schedules and deadlines.
• Property community involvement amongst team members.
• Other duties as required.

• Five or more years’ experience in a similar role with accounting, accounts receivable/accounts payable focus
• Basic understanding of lease interpretation and real estate industry experience
• Post secondary education in a related field
• Intermediate to advanced skills with Yardi

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.