Accounts Payable Supervisor – Job Description

Position Title: Accounts Payable Supervisor
Department: Finance / Accounting
Location: Detroit, MI - Onsite
Schedule: Full-time

Position Summary

The Accounts Payable Supervisor oversees the daily operations of the accounts payable function, ensuring timely and accurate processing of invoices, payments, and vendor relations. This role implements process improvements, and ensures compliance with internal policies and external regulations. The ideal candidate is analytical, detail-oriented, and experienced in optimizing AP workflows.

Key Responsibilities

Accounts Payable Operations

• Oversee the processing of high-volume invoices, purchase orders, and expense reports.
• Ensure timely vendor payments and accurate posting to the general ledger.
• Manage the AP aging report and address outstanding items.
• Maintain accurate vendor files, including W-9s and payment preferences.
• Review and approve employee expense reimbursements.

Compliance & Controls

• Ensure compliance with company policies, GAAP standards, and internal controls.
• Support month-end and year-end closing activities related to AP.
• Assist in preparation for internal and external audits.

Process Improvement

• Identify opportunities to improve efficiency, reduce errors, and streamline workflows.
• Lead implementation of new AP tools, automation processes, or system upgrades.
• Develop and update AP policies and documentation.

Vendor Relations

• Resolve vendor discrepancies, payment inquiries, and escalated issues.
• Negotiate payment terms when needed.
• Collaborate with procurement and other departments to maintain strong vendor relationships.

Qualifications

Required

• 3–5 years of experience in accounts payable.
• Strong working knowledge of AP processes, GAAP principles, and internal controls.
• Proficiency with AP or ERP systems (e.g., SAP, Oracle, NetSuite, Workday, etc.).
• Strong Excel skills (v-lookups, pivot tables, reconciliations).
• Excellent attention to detail and time management.

Preferred

• Bachelor’s degree in Accounting, Finance, or related field.
• Experience in a shared services or multi-entity environment.
• Exposure to automation tools (e.g., OCR, AP automation platforms).

Key Competencies

• Process improvement mindset
• Strong analytical and problem-solving skills
• Clear written & verbal communication
• High level of integrity and confidentiality
• Ability to work under deadlines and adapt to changing priorities

Work Environment & Schedule

• Standard business hours with occasional extended hours during month-end or year-end.
• Onsite work schedule

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.