Staff Accountant POST NUMBER: 476120

Key Responsibilities

1. Revenue Management & Reconciliation

• Systems Integration: Review all cash receipts and revenue entries in the donor management system for accuracy and coding; regularly post verified data into the accounting software.

• Collaborative Reconciliation: Partner with IT to perform monthly reconciliations of pledges and revenue between the donor database and the general ledger. Identify discrepancies and propose necessary adjusting journal entries.

• Investment Oversight: Coordinate with financial institutions to liquidate stock donations. Monitor transfers closely and ensure internal stakeholders are notified within 24 hours of receipt.

2. Banking & Treasury Operations

• Deposit Processing: Manage daily check deposits via remote deposit capture systems and handle physical bank deposits as required.

• Verification: Audit daily deposits against system reports and bank-validated slips to ensure 100% accuracy.

• Bank Reconciliations: Perform monthly reconciliations for all primary bank and investment accounts and maintain organized electronic archives of all statements.

• Fund Management: Maintain secure custody of the petty cash fund and process staff requests according to policy.

3. Financial Analysis & Reporting

• Schedule Maintenance: Update and monitor complex schedules, including Special Purpose Fund Summaries, L&E, and 1088 schedules; reconcile regional regulatory accounts monthly.

• Audit Readiness: Prepare detailed analyses and supporting schedules for annual audits and specific requests from the Controller.

• General Ledger Support: Execute journal entries for reclassifications and adjustments while maintaining robust physical and digital documentation for compliance.

4. Strategic Support & Team Collaboration

• Cross-Functional Assistance: Support the annual budget process, ensure grant compliance, and assist with financial reporting for senior leadership.

• Process Improvement: Proactively identify opportunities to streamline accounting workflows and contribute to the evolution of internal financial policies.

• Team Coverage: Provide backup for Finance colleagues during absences to ensure uninterrupted department operations.

Qualifications

• Technical Proficiency: Strong experience with non-profit CRM and accounting ERP systems is highly preferred.

• Attention to Detail: Exceptional accuracy in data entry and bank reconciliation.

• Communication: Ability to coordinate effectively across departments and with external financial institutions.

• Integrity: High standard of ethics regarding the handling of sensitive financial data and physical assets.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.