Office Manager /HR Coordinator
People & HR, Operations
Oakville, ON, Canada
CAD 80k-90k / year
Office Manager /HR Coordinator POST NUMBER: 481660
Office Administration & Operations
- Oversee daily administrative activities to ensure the efficient operation of the office environment.
- Manage workplace resources, including facilities, office equipment, supplies, and third-party service providers.
- Coordinate internal meetings, corporate events, and employee-focused initiatives that promote engagement and collaboration.
- Arrange business travel, accommodations, and related logistics for team members and leadership.
- Track and reconcile office-related expenditures, vendor invoices, and departmental budgets.
- Serve as a key resource for office administration inquiries and operational support.
- Establish, maintain, and enhance office procedures and operational standards.
- Provide administrative support to leadership on organizational projects and business initiatives.
- Foster a welcoming, organized, and productive workplace culture.
Human Resources & Employee Support
- Facilitate talent acquisition activities, including posting opportunities, coordinating interviews, and communicating with applicants throughout the recruitment process.
- Support employee onboarding programs and ensure a seamless new hire experience.
- Coordinate employee departures, including offboarding activities and feedback collection.
- Assist in the creation, review, and maintenance of position descriptions and organizational documentation.
- Maintain employee records and ensure HR information is accurate, complete, and confidential.
- Support payroll processing, benefits administration, and employee enrollment activities.
- Prepare employment-related documentation, correspondence, and administrative records.
- Assist with employee relations matters and initiatives that contribute to a positive and inclusive workplace environment.
- Support performance management processes, employee development programs, and training initiatives.
- Promote compliance with employment standards, workplace policies, and regulatory requirements.
- Contribute to the development and implementation of HR programs, procedures, and organizational improvement initiatives.
About You
- Minimum 5 years of experience in Office Management, Human Resources, or a similar blended role
- Strong understanding of HR best practices and employment legislation
- Working knowledge of the Employment Standards Act (ESA) and Occupational Health & Safety requirements
- Excellent organizational, planning, and multitasking abilities
- Strong communication and relationship-building skills
- High level of professionalism, discretion, and confidentiality
- Proficiency with Microsoft Office applications
Pay Range
$80,000 - $90,000 per year
How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote # 481660
This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
